Distribution Center Receiving Clerk

Job Description Receiving Clerk Position Summary We are seeking a reliable, detail-oriented Receiving Clerk to join our distribution center team. The Receiving Clerk is responsible for coordinating and documenting inbound shipments, verifying cargo against shipping and purchasing documents, inspecting deliveries for damages or discrepancies, and accurately entering receiving information into the warehouse management system.

The ideal candidate is organized, safety-conscious, accurate, and able to thrive in a fast-paced warehouse and logistics environment while effectively communicating with drivers, unloaders, supervisors, and other members of the distribution team.

Key Responsibilities Receiving & Inventory Unload and coordinate the receiving of incoming shipments in accordance with established safety procedures.

Verify physical deliveries against purchase orders, packing slips, bills of lading (BOLs), and other shipping documentation.

Inspect incoming goods for visible damage, shortages, overages, and count discrepancies.

Document damages and discrepancies accurately for reimbursement, reconciliation, and inventory purposes.

Input receiving data and inventory tracking tags into the warehouse management system.

Use handheld RF scanners and computer systems to record and track incoming inventory.

Verify purchase orders after the unloader has signed the BOL and returned the appropriate packing slips.

Remove or update any ATRs and POs that have not been properly signed off.

Maintain accurate receiving records and paperwork.

Appointment & Dock Coordination
• Schedule inbound delivery appointments.
• Create appointment numbers and add purchase orders to scheduled appointments.
• Record line counts and piece counts on the receiving schedule.
• Attach the appropriate ATR documentation once an appointment arrives.
• Handle driver paperwork and assign receiving doors for live unloads.
• Communicate information regarding drop trailers and available receiving doors.
• Communicate live unloads that are waiting to be processed.
• Verify receiving dock doors and conduct regular yard audits.
• Maintain a clean, organized, safe, and compliant loading dock and receiving area.

Documentation & Compliance
• Follow the established E-BOL process daily and ensure outstanding E-BOLs are not more than one week old.
• Ensure all receiving documentation is complete, accurate, and properly maintained.
• Reconcile receiving paperwork and system information to identify and resolve discrepancies.
• Communicate receiving issues, delays, damages, shortages, and other discrepancies to the appropriate personnel.
• Follow all company policies, warehouse procedures, and safety requirements.

Qualifications
• High School Diploma, GED, or equivalent experience.
• At least 1 year of warehouse, logistics, receiving, or related experience preferred.
• Forklift or electric pallet jack certification is a strong plus.
• Basic computer literacy and experience using handheld RF scanners.
• Ability to accurately read and interpret purchase orders, packing slips, BOLs, and shipping records.
• Ability to lift at least 25 lbs. and periodically lift up to 50 lbs.
• Strong attention to detail and organizational skills.
• Ability to work effectively in a fast-paced, deadline-driven warehouse environment.
• Strong communication and problem-solving skills.
• Ability to maintain a high standard of safety, accuracy, and cleanliness.

Knowledge, Skills & Abilities
• Moderate understanding of general warehouse and receiving operations.
• Strong attention to detail when verifying counts, paperwork, and system information.
• Ability to prioritize multiple inbound shipments and dock activities.
• Ability to communicate clearly with drivers, warehouse personnel, supervisors, and other departments.
• Ability to identify and escalate receiving discrepancies promptly.
• Ability to maintain accurate records and follow established procedures consistently.
• Commitment to maintaining a safe, clean, organized, and compliant work environment.

Reporting Structure Typically reports to the Receiving/Warehouse Supervisor.

Physical & Work Environment This position works primarily in a distribution center and…