Staff Accountant

Job Title:

Staff Accountant

Job Description

We are seeking a detail-oriented and proactive Staff Accountant with strong experience with full-cycle Accounts Payable. This role is ideal for someone who enjoys face-to-face collaboration, can work autonomously with minimal hand-holding, and is eager to grow within a dynamic, aviation-focused environment. You will manage high-volume AP, support month-end close, and partner closely with departments across the organization to maintain accurate financial records and improve accounting processes.

Responsibilities

+ Manage full-cycle Accounts Payable, including processing approximately 200-250 invoices per month and ensuring timely and accurate vendor payments.

+ Prepare and issue weekly payments, including 20-30 checks per week, while helping support and refine ACH payment processes.

+ Maintain accurate AP records, vendor files, and supporting documentation in accordance with company policies and accounting standards.

+ Perform invoice matching and verification, ensuring proper coding and adherence to purchasing and approval procedures.

+ Assist with month-end close activities, including account reconciliations, journal entries, accruals, and financial reporting support.

+ Prepare and post journal entries, ensuring all transactions are recorded accurately and in a timely manner.

+ Perform monthly bank reconciliations, investigate discrepancies, and resolve issues to maintain accurate cash and bank records.

+ Reconcile balance sheet accounts and support the preparation of financial statements and management reports.

+ Support Accounts Receivable activities as needed, including understanding AR processes and contributing to accurate revenue and collections reporting.

+ Collaborate cross-functionally with internal departments and regularly communicate with leadership to support accounting and broader business operations.

+ Identify opportunities for process improvements and contribute to the development and implementation of more efficient accounting procedures.

+ Adapt to evolving systems, processes, and business needs while demonstrating a willingness to learn and take on new responsibilities.

+ Assist with quarterly sales tax reporting as needed.

+ Support special projects and other accounting functions as assigned, including acting as backup for the accounting lead when necessary.

Essential Skills

+ Associate's or Bachelor's degree in accounting, finance, or a related field.

+ 5+ years of experience in accounting and accounts payable, including hands-on full-cycle AP responsibilities.

+ Strong understanding of Accounts Payable processes, including high-volume invoice processing and vendor payment management.

+ Working understanding of Accounts Receivable processes.

+

Experience with Quick Books Online or a larger ERP system.

+ Familiarity with month-end close procedures, including reconciliations, journal entries, and accruals.

+ Proficiency with Microsoft Excel for reconciliations, analysis, and reporting.

+

Experience with bank reconciliations and balance sheet account reconciliations.

+ Ability to maintain accurate general ledger records and support financial statement preparation.

+ Strong communication and interpersonal skills to collaborate effectively across departments and with leadership.

+ Self-starter mindset with the ability to work autonomously and take ownership of responsibilities.

+ Collaborative, team-oriented approach with a willingness to ask questions and seek clarity.

+ Ability to adapt to changing systems, processes, and business needs.

Additional

Skills & Qualifications

+

Experience with three-way match or similar invoice matching processes.

+ Exposure to larger ERP systems beyond Quick Books Online.

+

Experience with quarterly sales tax reporting.

+ Familiarity with aviation, manufacturing, or other technical industries is a plus.

+ Comfort working in a highly collaborative, face-to-face environment.

+ Curious, "go ask questions" attitude with a desire to continuously learn and grow.

+ Comfortable working across multiple departments and supporting various stakeholders.

+ Team player who contributes to a positive, supportive work culture.

+ Interest in taking on additional responsibilities over time as trust and proficiency grow.

Work Environment

This is a fully onsite, day-shift position, typically working from 9:00 a.m. to 5:30 p.m. You will work in a collaborative environment that supports aircraft modification and maintenance operations, including large hangar facilities and back shops for metal and composite fabrication, avionics repair, and painting projects. The culture emphasizes in-person collaboration, direct communication, and cross-department interaction, giving you frequent opportunities to partner with operations and other teams.

The role requires a high degree of autonomy, with expectations that you can hit the ground running and manage your workload with minimal hand-holding, while still having the support of a knowledgeable accounting team. The environment…