Construction Billing Coordinator

Construction Billing Coordinator

Construction Billing Coordinator manages, tracks, and processes lien waivers and related construction payment documentation. This role ensures accurate and timely processing of lien waivers to support project billing and collections. The position is highly detail-oriented and execution-focused, requiring strong organization, consistency, and follow-through.

The Construction Billing Coordinator prepares, reviews, distributes, and collects lien waivers for subcontractors, vendors, and suppliers. Ensure strict adherence to company policies, customer requirements, and state-specific lien laws. Maintain a strong sense of urgency in completing tasks, ensuring lien waivers are processed promptly to avoid delays in customer payments (including high-value invoices). Maintain accurate, organized records within accounting/ERP systems. Verify supporting documents including invoices, contracts, change orders, and insurance certificates.

Monitor aging reports and follow up on outstanding lien waivers. Assist with monthly billing cycles, project closeout documentation, and internal/external audits. Manage a consistent, repetitive workflow across multiple projects simultaneously, maintaining accuracy across large volumes of documentation. Partner with Accounts Payable, Accounts Receivable, vendors, and customers regarding payment status. Serve as the primary point of contact for inquiries regarding lien releases.

Identify and resolve documentation or payment discrepancies by coordinating with the internal teams and external partners.

High school diploma or equivalent (Associate's degree preferred). 2+ years of experience in administrative support, accounting, or construction coordination. Basic understanding of construction billing, contracts, and lien waiver documentation. Proficiency in Microsoft Office Suite (particularly Excel and Outlook). Strong organizational skills, high attention to detail, and the ability to meet strict deadlines. Excellent written and verbal communication skills with the ability to handle sensitive financial info professionally.

Strong sense of ownership, reliability, and urgency in completing time-sensitive tasks. Ability to manage repetitive work with consistency and high attention to detail. Experience with in the construction, industrial, or subcontracting industries. Familiarity with multi-state lien laws and compliance requirements. Experience with ERP/accounting platforms (e.g., Viewpoint, Spectrum, Vista, SAP, Net Suite).

Indoor office setting with controlled temperature. Travel requirements: none. This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:
Medical, dental, and vision insurance 401(k) retirement plan with company match Paid time off (PTO) and holiday pay Life and disability insurance Professional development and training opportunities Employee assistance program (EAP) Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you're ready to be part of a company that LEADS by:
Living with Integrity Exceeding Expectations Acting with Urgency Delivering Excellence…we want to hear from you.

Loenbro is an Equal Opportunity Employer. This role will remain open to recruitment until successfully filled. Colorado Pay Range $25 - $28 USD