Accountant, Accounts Receivable​/ Collections, Financial Reporting

Accountant / Financial Administrator

This role oversees the financial operations and records of the U.S. organization, ensuring compliance with relevant laws and regulations while maintaining accurate accounts and producing timely financial reports and statements. The accountant provides financial advice and guidance to leadership and staff, manages full-cycle accounting with a focus on accounts payable, accounts receivable, bank reconciliations, general ledger, cash management, payroll processing, and tax compliance, and supports both local and global finance activities.

• Prepare general ledger entries, financial statements, and financial reports in accordance with group accounting policies and local GAAP.
• Assist with month-end and year-end closing cycles, including reconciliations and journal entries.
• Maintain and strengthen internal controls to ensure compliance with financial regulations and company policies.
• Identify and discuss process improvements with the financial controller to enhance efficiency and effectiveness of internal controls.
• Respond to information requests, research and interpret financial data, and answer accounting and financial questions as directed by senior finance leadership.
• Support the global finance team in budgeting and forecasting processes.
• Oversee the end-to-end accounts receivable process, including invoicing, payment processing, and collections.
• Ensure timely and accurate posting of cash receipts, refunds, and adjustments.
• Maintain regular communication with customers regarding outstanding invoices and payment status.
• Manage and resolve customer billing disputes and discrepancies through clear, professional communication.
• Prepare and analyze accounts receivable aging reports, identify trends and potential issues, and notify sales leadership of past due or unpaid invoices for collection follow-up.
• Serve as the primary point of contact for all invoice management, including submissions, corrections, approvals, and related inquiries.
• Oversee the accounts payable process, including invoice processing, payment disbursements, and vendor management.
• Ensure all invoices are correctly coded and approved in accordance with company policies.
• Prepare and process electronic transfers and payments and follow up on unmatched payments.
• Maintain accurate records of all accounts payable transactions and ensure proper documentation.
• Monitor and respond promptly to incoming emails related to accounts payable.
• Run monthly credit card reports, download monthly statements, and send them to the external service provider.
• Maintain and file new tax registrations in state and local jurisdictions in coordination with an outside enrolled agent firm.
• Manage registrations and filings for sales tax, use tax, 1099 reporting, personal property tax, K-1s, and federal and state tax obligations.
• Reconcile sales and use taxes for multiple states on a monthly, quarterly, and annual basis as required.
• Maintain and file the NDA database and contract database, ensuring documentation is current and organized.
• Act as the U.S. point of contact for the contract management tool and coordinate its use for contract-related activities.
• Coordinate quotes and renewals for general liability, umbrella, product, and directors and officers insurance in collaboration with the legal department.
• Maintain a database of certificates of insurance and ensure records are up to date.
• Manage chargeback reports with distribution partners, ensuring accuracy and timely resolution.
• Manage state licensing requirements for prescription (Rx) devices.
• Coordinate fixed asset management activities in collaboration with field sales.
• Collaborate closely with the accounting team, including a junior accountant handling transactional invoicing, to ensure accurate and efficient financial operations.
• Communicate clearly and professionally with internal stakeholders and external partners to support financial and operational objectives.

• 3–5 years of progressive accounting experience.
• Bachelor's degree in Accounting, Finance, or a related field.
• Strong general ledger experience, including journal entries and full-cycle accounting.
• Hands-on month-end and year-end closing experience.
• Proficiency in accounts payable and accounts receivable processes.
• Experience with financial reporting and preparation of financial statements.
• Experience with bank reconciliations and cash management.
• Knowledge of payroll processing practices.
• Experience with sales and use tax compliance and…