Office Administrator

Location:
Englewood
2706 W Union Ave
Englewood, CO 80110, USA

These are functions a qualified incumbent or applicant must be able to perform with or without reasonable accommodation:

• Communicate with Office Lead/Program Manager and ensure the proper flow of office procedures.
• Help maintain the professional appearance of the office and serve as the primary contact for office vendors.
• Act as the primary point of contact for incoming phone calls or visitors.
• Manage office supply needs and orders.
• Assist in travel authorizations and arrangements for office and field employees.
• Distribute HR materials to staff and assist with onboarding/offboarding as needed.
• Process weekly timesheets checking for accuracy and approvals.
• Act as a liaison between payroll and field employees.
• Assist with processing monthly/weekly expense reports and pulling reports as needed for management.
• Help manage collections and assist with invoicing.
• Assist in preparing project folder structure and managing project documentation.
• Assist in proposal development and presentations (MS Word and MS PowerPoint).
• Develop meeting agendas and assist with meeting minutes for internal NACC meetings and client-attended meetings.
• Assist Fleet Manager with fleet tracking and administration of the company fuel card system.
• Help plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other activities.
• Serve as the main point of contact for the IT department and assist with tracking IT equipment.
• Assist with coordination and tracking of contractor licenses, COI requests, and bond requests.
• Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of the Mission Statement, Pledge for Excellence, and marketing collateral material.

EDUCATION and/or EXPERIENCE

• Minimum: HS Diploma w/ Preference for Associates Degree or Higher
• 2 Years or more related experience

SKILLS

Candidates and incumbents need to have the following skills:

• Strong communication and critical thinking skills
• Ability to conduct oneself in a professional manner
• Strong attention to detail
• Ability to work without supervision
• Proficiency with Microsoft Office (Word, Outlook, Excel, Access, and PowerPoint)
• Strong record-keeping skills
• Ability to elicit cooperation from a wide variety of sources, including internal resources and clients
• Must be a team player and able to work with a wide variety of personalities