Deputy Clerk Records

Join the City of Durango as a Deputy Clerk specializing in records.

This role offers the opportunity to be cross trained in both records management and licensing
. You’ll play an important part in directing, supporting, and assisting the management, coordination, and daily operations of the City Clerk’s Office.

Your primary responsibility will be to maintain our records retention and management software
, ensuring City compliance with the Colorado Open Records Act (CORA). You will also assist the City Clerk and Chief Deputy Clerk in the management of the City of Durango Boards and Commissions.

We are dedicated to facilitating your career growth. We’re seeking a team member who is eager for learning opportunities, committed to professional development, and aspiring to achieve a Certified Municipal Clerk (CMC) Program certification.

City of Durango’s Trail to Excellence

The City of Durango is a purpose-driven organization with more than 400 full-time and 300 part-time and seasonal employees across 15 departments, all working together to provide a wide range of services that keep our community running every day. From public safety and utilities to parks and recreation, our team is dedicated to delivering high-quality services that enhance the lives of all who live, work, and visit here.

At the city, we focus on continually improving how we work and serve the community. This effort is called the Trail to Excellence (T2E), and every employee plays a part in it. Whether you work outdoors, in an office, or lead a team, your daily efforts connect to the city’s mission of providing excellent service and reaching the city’s vision of being a multigenerational community that is authentic, diverse, engaged, thriving, and environmentally responsible.

The full details of this vision are outlined in the city’s strategic plan.

As a member of our team, your work will be meaningful because:

• Your ideas help shape citywide improvements.
• The work you do ties directly into measurable goals.
• You'll be part of a system that values collaboration, innovation, and results.

We're looking for team members who share our core values of teamwork, dependability, professionalism, service, respect, innovation, and wellbeing — and who are excited to make a difference in the community we serve.

• Manage records requests and the City’s compliance with the Colorado Open Records Act (CORA).
• Configure, maintain, and enter data into multiple software programs; train and advise staff on city-wide software applications.
• Maintain webpages and related content for the City Clerk, Board meeting agenda, and Boards and Commissions.
• Serve as the primary staff member for compiling, preserving, and maintaining the City’s historical records, making them accessible for staff and the public; oversee the Records Management program in compliance with state law, City Charter, and the City Code.
• Supervise and schedule part-time records aides, coordinating and assigning projects, and provide interdepartmental interaction and assistance with records retention.

• Manage the business license application and renewal process, providing efficiency and timely support for businesses.
• Deliver excellent customer service for licensing inquiries, including electronic and in-person communications, and manage public outreach initiatives.
• Generate licensing statistics and reports; record business-related certificates of insurance.
• Assist in recording and transcribing City Council meeting minutes; management and regulation of liquor licenses; preparation of non-Council agendas and minutes; and management of City Elections.

• A high school diploma or GED equivalent.
• A minimum of two years administrative experience, preferably in records management.

• Are eager to grow professionally and pursue Certified Municipal Clerk (CMC) certification with City support.
• Have experience leading, training, or guiding others and enjoy supporting team success.
• Communicate clearly and professionally, with a strong customer service mindset.
• Handle records and confidential information…