Executive Assistant

Description

We are looking for a detail-oriented and proactive Executive Assistant to coordinate and facilitate board meetings for a C-suite team.

This role involves managing meeting logistics, accurately recording discussions, and ensuring timely follow-up on assigned tasks to support operational efficiency and accountability. As a Contract position with potential for long-term collaboration, this opportunity offers approximately 15 hours of work per month.

Responsibilities:

- Coordinate and oversee biweekly board meetings, ensuring seamless execution and organization.

- Document meeting discussions, decisions, and action items with precision and clarity.

- Follow up with board members to ensure completion of assigned responsibilities and tasks.

- Communicate effectively to maintain accountability and promote clear understanding among stakeholders.

- Assist in planning and organizing quarterly events, attending when possible to support execution.

- Ensure all meeting materials and presentations are prepared in advance to facilitate productive discussions.

- Maintain accurate records of board activities and decisions for future reference.

- Collaborate with leadership to address any logistical or operational needs related to meetings.

- Utilize Microsoft Suite tools to create and manage documents, presentations, and communication.

- Provide remote support without the need for travel coordination or calendar management.

Requirements

- Minimum of 1 year of experience supporting executive-level meetings and leadership teams.

- Strong organizational skills with the ability to manage multiple priorities effectively.

- Exceptional written and verbal communication skills to ensure clear documentation and follow-up.

- Proficiency in Microsoft Suite, including Word, Excel, and PowerPoint.

- Ability to take initiative and demonstrate a proactive approach to problem-solving.

- Comfortable working remotely and independently with minimal supervision.

- Experience in event planning or coordination is a plus.

- High attention to detail and commitment to maintaining accuracy in all tasks.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .