Assistant Project Specialist

Assistant Project Specialist

We are seeking a detail-oriented and highly organized Assistant Project Specialist to support the successful execution of engineering-related projects. This role partners closely with internal project teams and external stakeholders to help manage project deliverables, timelines, financial tracking, and communication across the full project lifecycle. The ideal candidate thrives in a fast-paced environment and brings strong coordination, analytical, and communication skills.

Key Responsibilities:

• Interface with internal and external project leadership to support overall project execution and milestone tracking
• Assist with client communication, project financial health tracking, and scheduling systems
• Coordinate with project management teams to help deliver projects on time and within budget
• Proactively communicate with project teams, clients, vendors, suppliers, and subcontractors
• Track, monitor, and analyze project deliverables and milestones using internal systems
• Support preparation and presentation of monthly progress reports, including action items and updates
• Plan, coordinate, and facilitate on-site and off-site meetings
• Review and process invoices, expense reports, and related documentation for accuracy and compliance
• Assist with data entry including project change orders, cost report updates, and accounts payable processes
• Support project scheduling updates and documentation
• Monitor submittals and RFIs within construction management software and help expedite responses
• Assist in evaluating safety documentation and maintaining compliance tracking systems
• Help develop and maintain site-specific emergency action plans
• Create and maintain project records and workflows in construction management systems
• Coordinate training programs and maintain compliance records for project personnel
• Assist in updating SOPs and support onboarding/training of new team members
• Research and resolve project-related questions
• Perform additional duties as assigned while ensuring compliance with company policies and standards

Qualifications:

• Bachelor's degree in Business, Accounting, Communications, Construction Management, or related field required OR Associate degree with 2+ years of related experience OR High School Diploma/GED with 4+ years of related experience
• Minimum GPA of 3.0 strongly preferred
• Campus or community involvement preferred
• Experience with cost management systems preferred
• Strong analytical thinking and problem-solving skills
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Ability to manage multiple tasks and meet deadlines
• Ability to work independently and make sound decisions
• Demonstrated ability to communicate effectively across all levels of an organization
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe or Bluebeam required
• Basic knowledge of SharePoint, CRM systems, and Microsoft Teams preferred

Aspen Technical Staffing CELEBRATING 25 YEARS ~~ We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.