Operations & Office Coordinator - Front Desk

We are seeking an Operations Assistant at our Denver office in Englewood, Colorado. This is a full-time, in person position from 8 AM to 5 PM, Monday through Friday. The salary range is $55,000 to $70,000 annually depending on experience.

Who we are

Explico is an employee-owned forensic consulting firm that uses science and technical expertise to investigate complex incidents and uncover the truth behind them. We support litigation and insurance matters through objective, defensible work grounded in integrity and collaboration.

With a multidisciplinary team of engineers, scientists, and creatives, we prioritize long-term impact over short-term gain. Our people are never reduced to a line item on a spreadsheet—they’re experts, learners, and leaders in the making.

Our primary objective is to lead the industry in building the next generation of Experts.

What you’ll do

The primary responsibility of this position is to support the technical and executive staff from an operations standpoint. We are seeking a high-energy, proactive Operations Assistant to anchor our Denver office.

This is not a passive "wait-for-the-phone-to-ring" role. As a young and fast-growing organization, we are still building many of our systems. We need someone who takes initiative, actively identifying operational gaps and filling them before being asked. The ideal candidate finds enjoyment and fulfillment in working with others in a supporting role, possesses sharp organizational instincts, and embraces the philosophy that no job is too small or too big to tackle.

You will work with a wide range of scientists, engineers, and company leaders.

Core Responsibilities

Daily Operations & Facilities Management

• Front Desk Presence:Greet and route people on the phone and in-person with friendly professionalism.
• Office Stewardship:Keep conference room and common areas clean, organized, and ready for use
• Mail &Logistics:Coordinate and route incoming mail; prepare outgoing mail and packages.
• Inventory Control:Inventory and purchase materials, supplies, and snacks.
• Facilities & Errands:Manage facilities and equipment, interact with service providers, and run office errands.

Executive & Business Support

• Communication Hub:Communicate with employees, clients, and other individuals to answer questions and disseminate information while monitoring the general email.
• Schedule Coordination:Schedule meetings and arrange travel.
• Finance Administration:Handle basic financial duties, including expense entry.
• Operational Impact:Assist with business operations and tackle other duties as assigned to help wherever help is needed.

Performance Expectations:  Days

First 90 Days:
Ownership & Integration

• Master the day-to-day rhythm of the front desk, ensuring a seamless, welcoming experience for all visitors and staff
• Take full ownership of office inventory, common areas, and mail distribution systems.
• Build positive working relationships with local technical staff, executives, and key service providers.

First 180 Days:
System Optimization & Autonomy

• Demonstrate complete autonomy in managing travel, expense entry, and meeting coordination.
• Identify operational bottlenecks or inefficiencies in our current office systems and implement organized solutions.
• Begin identifying areas of interest for the exploration of other functions within the operational side of the company.

First 365 Days:
Operational Excellence & Career Growth

• Anticipate the needs of the executive and technical teams, filling operational gaps seamlessly before they disrupt work.
• Serve as the undisputed backbone of Denver office operations, recognized for maintaining a highly efficient, organized, and welcoming workspace.
• Partner with leadership to shadow, learn, and cross-train in other specialized operational functions that align with company growth and your career goals.

Who You Are

• A Helpful Team Player:Good teams make you better and you make good teams better. You find enjoyment and fulfillment in working with others in a supporting role and want to work in a place where everyone is on the same team, celebrating each other’s successes and supporting each other through failures.
• Organized and Attentive to Detail:You…