Project Coordinator

Job Overview

The Project Coordinator performs the tasks assigned in accordance with company policies, the business code of ethics, FLSA regulations, and all applicable laws, ensuring confidentiality, reliability, quality, and productivity. This role involves distributing meeting minutes, communicating project information to the team, reviewing field inspection reports, securing all required close‑out documents, and maintaining tracking logs.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (medical, prescription drug, dental, vision, disability, life)
• 401(k) with company match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and more

• Help coordinate project management activities, resources, equipment, and information.
• Work with the Project Manager to eliminate issues.
• Assist in creating and maintaining project documentation, plans, and reports.
• Read construction plans.
• Develop and maintain project trackers.
• Track and update schedules to adhere to deadlines.
• Support closeout packages.
• Interface with subcontractors and vendors.
• Support material coordination and ordering.
• Ensure proper document control, safety, quality assurance documentation, and construction project records are kept.
• Work under a Senior Coordinator or Manager and support all project departments.
• Other duties as requested by management.
• Provide project support under the guidance of the lead PM.
• Act as a primary customer interface by facilitating team meetings, including providing minutes and action items.
• Document and follow up on important actions and decisions from meetings.
• Assist in cultivating strong relationships with clients and key vendors.
• Provide administrative support as needed.
• Daily asbuilts for all projects associated with the Brighton Office.
• Assist with capturing restoration sketches to accompany asbuilts for submission to the Pauley Resto Manager.
• Assist with pulling job packets and entering the information into Pauley systems.
• Field job visits for asbuilts/quality control for close‑out of jobs for billing purposes.
• Field work related to potholing/locates for vendors working on PE plans, as directed by the Construction Managers.
• Interact with subcontractors for weekly invoice submissions regarding required paperwork for billing.
• General office duties, filing, PO requests for equipment/materials, office supplies requests, and construction office organization.
• Assist HR with basic new‑hire and onboarding processes.
• All other duties as assigned.

• Must be at least 18 years of age.
• Authorization to work in the United States.
• Must possess a valid driver’s license.
• Must pass a background check and company drug screening.
• Must complete all required company training.
• May be required to work after hours, weekends, or on‑call as needed.
• Regular and timely attendance is essential.
• Excellent communication skills with both internal and external customers.
• 0 to 2 years of project management experience.
• Strong financial, analytical, and problem‑solving skills; understanding of legal documents and agreements.
• Attention to detail, strong organizational skills, and the ability to adapt quickly to changing deadlines and priorities.
• Proficiency in Microsoft Excel, Word, PowerPoint, Google Suite, and Smartsheet.
• Ability to work well within a team environment and interact with both internal and external project stakeholders.
• Ability to work in a fast‑paced environment using critical thinking skills to resolve problems.
• Previous experience in construction, telecommunications, or a technical field is preferred but not required.
• Strong communication, organization, and problem‑solving skills.

• Stand, crouch, sit, bend, and use hands and fingers to handle or feel objects; reach with hands and arms to spaces both high and low; lift or hold up to 10 pounds, and frequently lift or move up to 50 pounds.
• Work may involve exposure to outdoor weather conditions (extreme heat/cold, rain, snow, sleet, dust, wet or icy roads, fog).
• Performing duties may require close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus near and/or far.

The Project Coordinator hourly wage range is $22.00 to $25.00, depending on experience.

Our company is an equal‑opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.