Executive Administrative Assistant

Executive Administrative Assistant

ISEC is seeking an experienced Executive Administrative Assistant to support the CEO, CFO, COO and executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff (at all levels) while remaining highly professional, flexible, proactive, resourceful, and efficient is crucial to this role.

Duties and Responsibilities:

• Provides diversified administrative support to the Executive leadership team including scheduling, travel arrangements, curating activities, planning dinners and lunches, travel itineraries, and coordination of meetings.
• Prepares meeting agendas, materials, and presentations, performs document version control, edits and proofreads documents for accuracy and consistency.
• Anticipates executive needs and proactively resolve issues before escalation. Recommends and takes action to proactively resolve challenges.
• Orders catering, snacks, and meeting supplies; manages restaurant reservations and private dining requests.
• Executes board, executive, and leadership meetings from end to end. Owns meeting room setup, cleanup, maintenance, and AV readiness.
• Successfully engages in multiple initiatives simultaneously.
• Excellent verbal and written communication skills and the ability to interact professionally with a diverse group of managers and subject matter experts.
• Maintains frequently changing calendar(s) for the Executive Leadership team.
• Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed.
• Champion for ISEC values and culture, works with all levels to develop a positive employee culture.
• Manages executive expense submission, reimbursement, and coding. Reviews expenses for policy compliance, accuracy, redundancy, and completeness.
• Follows up on missing, unclear, or non-compliant items through resolution.
• Demonstrates flexibility and teamwork as a collaborative member of the Administrative Team, proactively supports duties and initiatives to ensure consistent executive and office support.
• Performs special projects and other duties and responsibilities as assigned.

Preferred Qualifications

• Bachelor's degree
• 2 years of experience in an Executive Administrative Assistant capacity

Minimum Qualifications

• High School
• 2 – 4 years in an Executive Administrative Assistant capacity

Knowledge, Skills and Abilities:

• Intermediate to advance skills and proven experience with desktop applications (e.g., Word, Excel, PowerPoint, Outlook, Teams etc.) used in producing reports, analysis, recommendations, and solutions.
• Excellent verbal, written, analytical, organizational, communication, and interpersonal skills
• Maintains high level of confidentiality
• Excellent organizational and time management skills
• Ability to organize and prioritize work effectively under deadlines
• Ability to lift or push up to 20 pounds

Customer Service

Skills:

• Demonstrates commitment to deliver outstanding service – both with internal and external customers
• Takes ownership to personally resolve customer problems (or finds someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Balances enthusiasm, professionalism, and authority when interacting across all levels of the organization.