Executive Assistant

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, meeting coordination, and prioritization of competing demands.
• Coordinate and manage complex domestic travel arrangements, including itineraries, logistics, and expense reporting.
• Develop high-quality executive‑level presentations in PowerPoint, including program updates, customer‑facing materials, and internal strategy decks.
• Build and maintain organizational charts, team structures, and reporting hierarchies.
• Utilize Excel to support reporting, tracking, and data organization (e.g., staffing, project metrics, cost tracking).
• Prepare professional correspondence, reports, and documentation using Word and other tools.
• Support leadership with preparation for key meetings, including agenda development, note‑taking, and tracking of action items.
• Act as a central point of coordination across internal teams (operations, project controls, HR, recruiting, and leadership).
• Assist with onboarding coordination for key hires and support team logistics as needed.
• Maintain confidentiality of sensitive business and personnel information.
• Anticipate executive needs and proactively address administrative and operational gaps.
• Support special projects, strategic initiatives, and ad hoc requests as directed by leadership.

• High School Diploma or GED required.
• 5+ years of experience supporting senior executives in a fast‑paced, professional environment.
• Proven experience supporting multiple leaders simultaneously.
• Advanced proficiency in Microsoft PowerPoint (executive‑level presentations).
• Microsoft Excel (data organization, reporting, basic analysis).
• Microsoft Word (professional documentation).
• Demonstrated experience creating organizational charts and structured reporting visuals.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to operate independently with minimal supervision and exercise sound judgment.
• Experience in construction, data center, or technical environments preferred but not required.