Administrative Assistant

Description

We are looking for a dependable Administrative Assistant to support compliance communications, order coordination, and data tracking for a manufacturing organization in Centennial, Colorado.

This is a Contract position suited for someone who communicates professionally, stays organized across multiple tasks, and enjoys working closely with customers and internal team members.

The role includes outbound follow-up, occasional inbound support, spreadsheet management, and accurate recordkeeping involving confidential information.

Success in this position requires a collaborative attitude, strong attention to detail, and confidence using administrative tools in a fast-paced environment.

Responsibilities:

- Coordinate outbound reminders related to compliance activities and testing deadlines, ensuring customers receive timely follow-up on missing or late submissions.

- Place courteous follow-up calls to dental practices regarding outstanding spore testing records while keeping conversations focused on reminders rather than detailed results.

- Respond to incoming calls that involve questions about testing status, compliance-related processes, and general support needs.

- Review incoming requests for products and samples, then enter and process order details accurately using established tracking documents.

- Maintain Excel-based logs for sample requests, including practice information, requested items, and quantities, while keeping records current and organized.

- Use existing spreadsheets and distributor order workflows to support daily order entry and fulfillment coordination.

- Update compliance information within the company dashboard to reflect current records and follow-up activity.

- Handle sensitive customer and practice data with discretion, professionalism, and careful attention to accuracy.

- Support a team-oriented environment by communicating clearly, assisting where needed, and contributing to dependable administrative operations.

Requirements

- Prior experience in administrative support, customer service, order processing, or a similar office-based role.

- Strong verbal and written communication skills with the ability to speak professionally and confidently with customers.

- Proficiency with Microsoft Outlook, Excel, and Word, including comfort working within existing spreadsheets and tracking files.

- Ability to manage data entry tasks with accuracy and maintain organized records across multiple administrative processes.

- Comfortable making a high volume of outbound calls and handling occasional inbound inquiries in a friendly and composed manner.

- Strong attention to detail and the ability to work responsibly with confidential information.

- Collaborative, coachable, and easy to work with, with a positive approach to feedback and teamwork.

- Experience with Hub Spot or compliance tracking systems is helpful but not required.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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