Registrar & Family Liaison Job Englewood area,Colorado USA,Administrative/Clerical

JOB TITLE: Registrar & Family Liaison

LOCATION: Sheridan High School

WORK YEAR: 210 Days

SCHEDULE: 40 hours per week, Monday – Friday

WORK STATUS: Classified, Non-Exempt

REPORTS TO: Principal

POSITION SUMMARY: This position serves as a resource to the school(s) to effectively communicate to parents/community members the instructional goals of the school, assist with the assessment of the school’s parental involvement efforts, create an inviting environment, and establish opportunities for parents to be collaborative partners in their student’s education. Will assist with translation and/or communication using second language skills. Responsible for student enrollment processing and maintaining a variety of student records.

Correspond with other educational institutions, and work to develop and continue good community relations among various community and school patrons.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Greet students, parents, teachers, and other visitors in the Counseling office to create a welcoming environment

Work directly with Counselors, Social Workers & the School Psychologist.

Assist students and parents with scheduling appointments

Supervise student assistants, maintain attendance log, and post grades on IC.

Maintain all student records and files, including Attendance and Behavior

Per district guidelines, prepare files and documents for students withdrawing, seniors graduating, and discipline/attendance

Insure student and parent information is accurate on Parent Portal, making connections as needed; assist parents with resetting password and/or setting up accounts

Input grades and credits for all newly enrolled students; update transcripts by posting grade changes and posting new grades for credit recovery programs throughout the year

Update student data on a regular basis and run Validation and Certify reports, making corrections as needed

Assist Administration with One-Day October Count, filing reports per district guidelines

Prepare Ad Hoc Reports

Facilitate home visits as appropriate.

Provide information on programs, services or resources per the social needs of the community. Partner with community organizations to increase resource base. This includes keeping the SOAR Academy website up to date.

Work with leadership and parents to conduct annual needs assessments, plan activities and evaluate current strategies for increasing family and community involvement.

Attend district training and meetings as required.

Perform additional duties as requested

ENROLLMENT/WITHDRAWALS

Collect choice enrollment forms; submit applications to administration and mail letters to parents/guardians of acceptance. Prepare District and Office Choice Enrollment spreadsheets, keeping enrollment information updated
Enroll new students by collecting district required enrollment documentation and assist parents/guardians with Parent Portal/Infinite Campus
Process Record Request for each new student by contacting previous school to receive official documents
Work with other school registrars by enrolling and withdrawing students transferring in and out of the district
Process withdrawal of students to all staff and then send official documents to receiving school
Make student ’s for SOAR and SHS student who are new or lost their ’s
Upload birth certificates into Infinite Campus (new students and incoming freshman)

TASKS FOR GRADUATION AND END OF THE YEAR

Check accuracy of each Senior student’s name by reviewing birth certificates, passport or legal documentation on file for diplomas
Work with Administration by completing district end of year-of-year reports
Assist Counselors with end of the year Naviance Reports, mailing final transcripts to respective colleges, universities or vocational/trade schools
Work with District Vendor by ordering graduation diploma and diploma covers

SUPERVISORY DUTIES

None

QUALIFICATIONS Required

High School diploma or G.E.D.
Bilingual Spanish/English (oral and written communication skills)
Operating knowledge of and experience with computers, word processing, spreadsheets, internet applications, and general office equipment
Excellent organizational, presentation, time management, facilitation, mediation, and…