Office Coordinator

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Location:

Englewood, CO

Employment Type:

Full-Time Shift: 7:00AM – 4:00PM

• Support general office operations to ensure a seamless, professional workplace environment
• Maintain full working knowledge of front desk operations and provide coverage as needed, including breaks, PTO, and peak business periods
• Ensure continuity of front office service standards and professional visitor experience
• Provide end-of-day call log reporting to designated department leaders
• Provide general support to leaders, office staff, and visitors to maintain a seamless office environment

• Serve as backup for operational reporting, including:
• Inbound Call Logs
• Payroll Attendance Reports
• Ensure accuracy and timely distribution of required reports
• Maintain and update filing systems to ensure records are organized, accurate, and current
• Perform clerical functions including organizing invoices, receipts, and payment documentation

• Coordinate catering orders and oversee delivery and setup for meetings and company events
• Ensure proper presentation, timing, and clean-up of catering services

• Maintain responsibility for ordering and restocking office supplies, coffee, kitchen items, and related materials
• Ensure all supplies are properly stored and organized upon receipt
• Monitor inventory levels across storage rooms and kitchens to prevent operational disruption
• Conduct regular audits of office and kitchen supplies
• Maintain and track monthly and quarterly budget expenditures for water, coffee, catering, and office supplies, ensuring accuracy and cost control.
• Serve as primary point of contact for mailing, shipping, supplies, and office-related errands
• Manage relationships with vendors/caterers, including water suppliers, and coffee providers.
• Ensure storage rooms, kitchens, meeting rooms, and common areas are organized and maintained at all times

• Oversee sorting and distribution of incoming and outgoing mail
• Manage receipt, organization, and shipment of packages (Fed Ex, UPS, DHL, etc.)
• Arrange and track outgoing shipments and pickups

• Monitor and maintain inventory levels for office and kitchen supplies across multiple floors
• Ensure kitchens and common areas remain organized, clean, and fully stocked throughout the workday
• Oversee organization and restocking of storage rooms, filing cabinets, drawers, and supply areas
• Proactively identify supply needs to prevent operational disruption
• Take Lead in planning and execution of company events (e.g., holiday potlucks, in-office events, Toys for Tots initiatives, etc.)
• Monitor and ensure meeting rooms are properly scheduled, clean, and prepared
• Prepare new hire work spaces and assist with onboarding logistics

• Ensure overall office efficiency and operational standards are consistently maintained
• Perform additional duties, special projects, and cross-functional support as assigned

• Demonstrates the ability to manage daily office operations efficiently, ensuring systems, supplies, vendors, and processes run smoothly without disruption.

• Effectively prioritizes tasks, manages multiple responsibilities simultaneously, and maintains attention to detail in a fast-paced environment.
• Builds and maintains professional relationships with service providers and vendors; monitors performance and supports cost-effective decision-making.

• Understands budget tracking, expense monitoring, and cost-control practices related to office operations and supplies.

• Communicates clearly and professionally with leadership, staff, visitors, and external partners; maintains a high standard of workplace etiquette.

• Proactively identifies issues and implements solutions to improve workflow, organization, and efficiency.

• Handles sensitive information with integrity and professionalism.

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