Front Office Coordinator; Part-Time

Description

POSITION OBJECTIVE:

The Front Office Coordinator assists with greeting and receiving all customers, guests, and employees to the Mikron office. This position assists with purchasing of office supplies, management of the company emergency text list, company vehicle schedule, and travel related requests as needed. This role supports the HR team through the management of the Mikron Minute, birthday cards, event planning support, and other projects as assigned.

This role also manages conference room schedules, upkeep, and ordering of lunches or catered events as necessary.

• Full support of Mikron Denver, Colorado office including but not limited to mail, shipping items, management of inventory and items stored on premises, management of text-em-all system, key cards and name tags, office supplies, vendor deliveries, front office expense report, and front desk phone calls and voicemail
• Assist with event planning for All Hands Employee meetings, off-site events, team building activities, etc.
• Handle birthday, anniversary cards
• Manage a high volume of scheduling transactions including catered events, customer and team lunches, managing multiple schedules without losing track of accuracy/effectiveness of communications
• Ability to learn and work effectively within various business systems (Concur, Envoy, Paylocity, Microsoft Office Suite, etc.)
• Partner with Finance, Human Resources, IT and related teams on new hire onboarding
• HR administrative items as needed
• May be asked to support coordination of International and Domestic travel arrangements, as well as company on site vehicle for incoming visitors.
• Apply judgment with full understanding of urgency and priorities of the business, routinely need to multi-task with sometimes little direction
• Full comfort and inclination to ask for help when needed
• High level of customer service with a strong ability to work in a positive manner with a multitude of personalities and varying expectations.
• Self-Motivated, self-managed, with the ability to self-organize and determine and coordinate assistance based on level of urgency and need
• Maintain an advanced degree of confidentiality along with excellent judgment and discretion
• Eagerness to help with other tasks as needed

COMPANY RESPONSIBILITIES:

• Keeps a customer focus when performing work and communicating both with internal and external customers
• Is always striving to better themselves by taking personal responsibility to learn and grow while helping the department adapt and grow while maintaining a positive and professional attitude.
• Maintains Customer Confidentiality
• Values Teamwork and Collaboration
• Strong attention to detail
• Flexible with the ability to remain highly organized while addressing diverse responsibilities and maintaining workload

Requirements

Employment Qualifications:

• Must be eligible to work in the United States
• Must have a valid state Driver license

Professional & Technical

Education:

• 2+ years previous office support experience and/or Administrative Assistant experience
• Excellent written and verbal communication skills; ability to understand and judge the right communication style for the audience
• Highly refined organizational skills, specifically related to time management and scheduling
• Demonstrated ability to be proactive, take initiative, exercise good judgment, maintain discretion and confidentiality in all tasks; resourcefulness is key
• Ability to understand and meet deadlines and time sensitive issues in a fast-paced environment
• Incredible attention to detail and accuracy
• Ability to create and/or modify processes and scale best practices around scheduling and other tasks associated with this role

Other Job-Related Experience or Requirements:

• Must be able to consistently work Monday through Friday, 7 am to 12:30 pm, with occasional extra hours if needed. This position will not work more than 29.5 hours within a week.
• Follow all safety policies, precautions, and procedures
• Follow department working instructions from manager
• Follow daily work activities defined by manager
• Perform critical tasks of the role satisfactorily within 3 months of hire date with little or no supervision.
• Ability to Multi-task. Be able to handle multiple projects at the same time, and be able to self-manage time constraints

Behavioral Requirements

• Customer focus, Internal customer service
• Teamwork
• Respect for others
• Professionalism: always maintain professional interactions and demeanor with Mikron personnel, customers, vendors, and others
• Communication: clearly and promptly address issues as they arise, communicate concepts in a precise and effective manner with candidates, Mikron personnel, and colleagues and external vendors and service providers.
• Paylocity, Excel and Word document preparation
• Collaboration:
  
  value input from Mikron personnel and external service providers and vendors and collaboratively find the best practical solutions within project and hiring deadlines, solve and…