Principal Secretary

Principal Secretary

SOAR Academy is actively seeking a Principal Secretary. This position is responsible for providing secretarial and registrar support to the principal and coordinating activities in the main office. Develops and promotes good community relations among students, parents, and community members. Also responsible for various functions relating to the health and medication of students.

Essential Duties And Responsibilities

• Manages the enrollment process, including enrollment of students, management of student records, records requests, transcript data entry, and October count processes.
• Composes, types, distributes and mails a variety of correspondence, reports, documents and other communications, including communicating website updates to the technology team.
• Receives phone calls, takes and routes messages, maintains and programs all bell schedules, master clock, and copier codes.
• Maintains a variety of files, meeting minutes and committee records; updates and maintains staff, student and emergency handbooks and various documents.
• Maintains request for summer maintenance work orders, account for teacher's classroom inventory and teacher check-out policies.
• Serves as primary contact in cases of emergency such as fire alarms, student illness, accidents and police notification.
• Coordinates various activities connected to graduation and other special events; diplomas, ceremony, vendors.
• Responsible for maintaining the culture and climate bulletin boards in our commons area.
• Responsible for purchasing supplies, collecting student fees, reconciling monthly expenditures, managing the activities account, and submitting payroll and time sheets for classified employees.
• Maintains absence reports, conferences, field trips and bus requests. Procure substitutes and arranges class coverage as needed.
• Assesses family needs, provides resources, and education for families.
• Works with the school social worker to serve the social, educational and health needs of families.
• Implements and maintains a program for the utilization of volunteers.
• Maintains a regular program of outreach and recruitment in the community.
• Perform oral and written translations.
• Provide first aid to students, including parent contact, consultation with school nurse as needed.
• Maintains daily log of student visits, medication oversight, administration, and documentation. Enters health information into IC including Health problems, Immunizations, Health visits, and Screening results
• Makes sure health office is adequately stocked, organizes and performs vision and hearing screenings as well as entering results into infinite campus, and provides attention to and oversight of children with health care plans/special health care needs
• Follow up with students missing immunizations for immunization compliance, performance of delegated tasks such as medications, tube feedings, colostomy bags, diabetes care and distribution of care plans and health problem lists to staff
• Maintains ongoing communication with school nurse regarding all health issues.
• Perform other related duties as assigned or requested.

Position Requirements

• High school graduate, some college coursework preferred
• Basic knowledge of or the ability to learn Infinite Campus (Student Information System)
• Bilingual in Spanish required

Experience

• One to three years clerical or secretarial experience preferred
• Experience in an educational environment preferred

Skills

• Bilingual in Spanish required
• Ability to effectively multi-task
• Effective communication skills
• Microsoft Office knowledge
• General office equipment knowledge

General Expectations

• Maintains a positive attitude
• Presumes positive intentions
• Self-starter
• Detail Oriented
• Flexibility
• Has the ability to work collaboratively with supervisors and co-workers
• Observes all district policies and procedures
• Supports the Sheridan School District Strategic Plan

Licenses or Certifications Must hold or be able to obtain the following. District will provide training.

• First Aid/ CPR Certified
• Medication Administration Certification

Essential Environmental Demands Mostly clean; some noise; interactions with parents, students and visitors in an office setting.

Essential Physical…