Administrative Assistant

The Administrative Assistant serves as a key member of the American Sheep Industry Association team by providing essential administrative, project management, and coordination support that advances the organization's mission and strategic priorities. This position requires a highly organized, detail-oriented professional who can manage multiple priorities, work independently with minimal supervision, and collaborate effectively across teams, committees, volunteers, and external stakeholders.

The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, wearing multiple hats and helping in multiple areas of the association, communicates professionally, and enjoys supporting agricultural programs, member engagement, and industry events

• Provide administrative support to the association senior leadership.
• Coordinate and schedule meetings, including notifying participants, preparing agendas, minutes, reports, presentations, and organizational documents.
• Manage calendars, meeting schedules, and organizational correspondence.
• Coordinate travel arrangements, itineraries, expense reports, and reimbursement documentation.
• Maintain electronic and physical documentation while ensuring accessibility, accuracy and confidentiality.
• Coordinate office operations and assist with day-to-day administrative functions.
• Provide administrative support for domestic and international program activities, including coordination with consultants, contractors, and project partners.

• Provide administrative support to the association senior leadership.
• Coordinate and schedule meetings, including notifying participants, preparing agendas, minutes, reports, presentations, and organizational documents.
• Manage calendars, meeting schedules, and organizational correspondence.
• Coordinate travel arrangements, itineraries, expense reports, and reimbursement documentation.
• Maintain electronic and physical documentation while ensuring accessibility, accuracy and confidentiality.
• Coordinate office operations and assist with day-to-day administrative functions.
• Provide administrative support for domestic and international program activities, including coordination with consultants, contractors, and project partners.

• Coordinate multiple projects simultaneously while tracking deadlines, deliverables, and milestones.
• Develop project timelines and monitor progress to ensure successful completion.
• Prepare and distribute project updates and communications to keep all parties informed of progress and changes.
• Assist with the preparation of project proposals and presentations, including gathering necessary data and creating visual aids.
• Follow up with internal staff, committee members, vendors, and partners to maintain project momentum.
• Identify potential challenges and proactively recommend solutions.
• Assist in implementing strategic initiatives and organizational priorities.
• Assist with administration of grant-funded programs by tracking activities, maintaining documentation, monitoring deadlines, and supporting reporting requirements.

• Assist in the coordination of logistics for conferences, annual meetings, educational programs, industry tours, board meetings, committee meetings, and industry events.
• Assist in managing registrations, attendee communications, venue coordination, catering, travel arrangements, and event materials.
• Assist in communications with vendors, exhibitors, sponsors, speakers, and participants.
• Coordinate travel logistics and reimbursements for speakers, consultants, and program participants as assigned.
• Support onsite event operations to ensure successful execution.
• Assist with member communications before and after…