Contract Administration Manager - Network Construction

Purpose and Scope

The assignment is execution-focused with primary emphasis on contract modifications & administration, while also supporting adjacent phases including bid review support, onboarding, escalations, and renewal support. The objective is to improve cycle time, increase administrative accuracy, reduce backlog, and drive cost recovery through disciplined change order and contract administration support.

Location:

100% Remote

Description:

Purpose and Scope
The assignment is execution-focused with primary emphasis on contract modifications & administration, while also supporting adjacent phases including bid review support, onboarding, escalations, and renewal support. The objective is to improve cycle time, increase administrative accuracy, reduce backlog, and drive cost recovery through disciplined change order and contract administration support.

• Develop DOW/SOW language and review contract-related scope, pricing, and supporting requirements for engineering and construction agreements; validate project bid and RFP inputs for contractual accuracy before Strategic Sourcing processing.
• Own intake, triage, and workflow management for contract modification requests arising from Custom Networks operations, ensuring requests are validated, routed, and progressed from initiation through execution.
• Manage the full change order lifecycle, including creation, tracking, follow-up, and closure in Procurement Gateway and related systems.
• Prepare contract amendments covering scope, pricing, and terms using approved templates and clause language, and coordinate Strategic Sourcing and Legal reviews where required.
• Administer assembly unit governance by adding units to existing contracts, supporting creation of new units, and coordinating mnemonic mapping and related setup activities.
• Maintain contract document repository and version control for MSAs, annexes, SOWs, amendments, and supporting attachments, while tracking contractual obligations, notice periods, COI and bond requirements, and other compliance records.
• Analyze unit usage, cycle times, and pricing/application trends to identify billing leakage, missed billables, non-standard usage, and cost recovery opportunities.
• Provide cross-functional analysis, direction, and guidance to Engineering, Construction, Accounting, Regulatory, Tax, Supply Chain, Sourcing, Legal, Operations, and suppliers on contract administration matters.
• Support vendor onboarding and line-extension kickoff activities, including system setup needs, unit readiness, and onboarding documentation coordination.
• Provide contract administration support during escalations, including payment disputes, formal performance actions, and contract-based interpretation issues in partnership with Vendor Management, the Business Unit, and Strategic Sourcing.
• Contribute to renewal support, retainage release, and contract closeout activities, while developing scorecards, training collateral, process improvements, and reporting that improve consistency and throughput.

• Change order processing:
  Create, update, track, and close assigned change orders in Procurement Gateway and related trackers. Daily
• Amendment creation:
  Prepare amendment drafts using approved templates and route for review where required. Daily / as needed
• Unit setup and management:
  Process assembly unit additions, support new unit creation workflow, and coordinate mnemonic mapping support. Daily
• Contract data management:
  Maintain current contract documents, versions, supporting attachments, and obligation trackers. Ongoing
• Contract health reporting:
  Provide reporting on backlog, cycle time, aged items, open obligations, expirations, and recovery actions. Weekly
• Cost recovery support:
  Research missed billables, pricing discrepancies, omitted charges, and support recovery documentation. Weekly

• Workflow Item SLA:
  Add assembly units to existing contracts — 1 business day
• Subcontractor addition and approval — 1 business day once claims are cleared
• Retainage release processing — 1 business day after required completion confirmations and lien period conditions are met
• Initia…