Project Administrator

Job Title: Project Administrator

Job Status: Full-Time / Weather Dependent
FLSA Status: Exempt
Pay Grade: $60,000.00 – $80,000.00 DOE
Reports To: Director of Construction
Location: Englewood, Colorado
Amount of

Travel Required:

TBD
Schedule: Monday through Friday. From 7:00am to 5:00pm, hours & days can vary based upon Owner/GC requirements and workload.

• 401(k) Retirement plan, 401(k) matching
• Health Insurance
• Health Savings Account (HSA)
• Vision Insurance
• Free Life Insurance/AD&D – Employer paid
• Voluntary Insurance:
  Accidental, Critical and additional Life Insurance/AD&D
• Paid Time Off (PTO)
• Paid Sick Leave (PSL)

Elite Surface Infrastructure (ESI), based in Englewood, CO, is a leading self-performing civil contractor serving Colorado since 1998. ESI specializes in Underground Utilities, Milling, Asphalt, Paving, Grading, Concrete, and Earthwork for commercial, municipal, and federal projects.

The Project Administrator provides essential administrative and financial support to the Project Manager on heavy civil construction projects valued from $100K to $20M+. This role manages critical contract administration, billing operations, and compliance functions including subcontract and vendor contract setup, monthly billing processes, accounts receivable management, and subcontractor compliance. The Project Administrator ensures smooth project operations through efficient contract management, timely billing, and compliance oversight, enabling the Project Manager to focus on strategic financial control and owner relations.

• Prepare and process subcontract and vendor contract documents for Project Manager approval
• Enter and compile monthly billing data and generate owner payment applications
• Track owner payments, accounts receivable aging, and follow up on outstanding invoices
• Collect and track conditional and unconditional lien waivers from subcontractors
• Ensure lien waivers are properly executed before processing payments
• Maintain organized project filing systems for contracts, billing, and compliance documents
• Process timecards and daily reports for field crews
• Code and route invoices for approval and coordinate with accounting
• Process submittals and RFI transmittals
• Schedule project meetings and distribute project correspondence
• Support Project Manager with contract and billing administration
• Coordinate with accounting on billing, payments, and compliance matters
• Support project closeout and final documentation
• Maintain professional relationships with subcontractors and vendors

• 2–5 years of experience in construction administration, billing, or contract administration
• Understanding of construction billing processes, contracts, and lien waivers
• Experience with AIA payment applications preferred
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Experience with construction project management software (Procore, Trimble Viewpoint Vista, or similar) preferred
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines and priorities simultaneously
• Professional demeanor when dealing with subcontractors and vendors
• Understanding of construction terminology and lien law preferred

• Valid driver’s license
  
  • Pass background check and drug screening
  
  • Ability to wear PPE and work in varying indoor/outdoor environments
  
  • Strong attention to detail, communication, and ability to work under pressure

• Frequent standing, walking, bending, kneeling, crawling, and material handling
  
  • Lift 10–50 lbs. frequently; up to 100 lbs. occasionally
  
  • Occasional climbing and overhead reaching
  
  • Continuous physical activity throughout workday
  
  • PPE required at all times on job sites
• Indoor and outdoor work with exposure to varying weather conditions
• Equal Opportunity and E-Verify participating employer
• Reasonable accommodation available as needed

Note:

This job description outlines primary duties and expectations but is not exhaustive. ESI may revise or assign additional duties as needed. This is not a contract of employment.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Equal Opportunity Employer, including disabled and veterans.