Purchasing Coordinator

PURCHASING COORDINATOR

Department: Buyer

Shift: Monday-Friday shift business hours (onsite)

Reports to: President

The Purchasing Coordinator plays a key role in supporting procurement operations by managing the end-to-end process of purchasing supplies, identifying assets, negotiating costs with vendors, and managing vendor contracts. This position is also responsible for approving or declining orders from various retail locations and analyzing invoices to ensure accuracy. Operating in a dynamic retail and logistics environment, the Purchasing Coordinator must demonstrate strong organizational skills, mindfulness, and the ability to manage multiple priorities efficiently.

• Manage the purchasing of all office, retail, and general use supplies to support company operations.
• Partner with internal departments to identify purchasing needs and source appropriate vendors to meet those requirements.
• Negotiate pricing, terms, and conditions with vendors to secure favorable agreements.
• Maintain, track, and manage vendor contracts and supplier agreements to ensure compliance and value delivery.
• Monitor vendor performance regularly to ensure quality standards, service levels, and cost objectives are consistently met.
• Approve or decline purchase requests from departments and place timely orders with the appropriate vendors.
• Review and verify invoices and bills to ensure accuracy, resolving discrepancies as needed.
• Maintain organized records of purchasing activity, vendor communications, and contract documentation.
• Analyze purchasing data to identify cost-saving opportunities, process improvements, and efficiencies.
• Support ongoing procurement operations in a fast-paced retail and logistics environment by managing multiple priorities effectively
• Ensure accurate and timely filing of all contracts, agreements, and related records.
• Handle confidential and sensitive information with discretion and professionalism.

This position has no supervisor responsibilities. The President supervises this position.

• 2-4 years of experience in purchasing, buying, procurement, or logistics support preferred.
• Strong organizational skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management; proficiency with ERP systems (Storis, Oracle, SAP, etc.) a plus.
• Effective communication and negotiation support skills.
• Analytical mindset with basic understanding of finance and contract terms.
• Professionalism, discretion, and ability to manage sensitive corporate information.
• Ability to analyze and interpret data, including computing rates, ratios, and percentages and analyzing contracts.
• Excellent written and verbal communication skills, with the ability to work effectively across departments and with external vendors.
• Strong time management skills, able to prioritize tasks and manage multiple projects in a fast-paced, evolving environment.
• Initiative-taking, goal-oriented, and able to perform well under pressure.
• Learn and grow knowledge of our products, supplies, and our customers.
• Excellent interpersonal and customer service skills.
• All other duties assigned by AFW President as directed.

Ability to navigate multiple computer systems, type 30+ wpm, advanced familiarity with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, etc.), advanced internet research skills, and experience with STORIS preferred. Ability to extensively use computers for ordering, communication, documentation, maintenance of organizational content on shared drives.

High school diploma required. Two-year college or university degree (Associates) is preferred; or two to four years related experience and/or training; or equivalent combination of education and experience.

Certifications and licenses in business such as Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM), and Certified Supply Chain Professional (CSCP) are preferred.

Pay rate:
Starting at $25.00 per hour.

Salary grade E $21.20-$31.80 per hour.

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