Business Assistant to CFO​/General Accounting-A​/P

Dwight-Englewood School is seeking a Business Assistant/AP Coordinator This team member is will be responsible for Accounts Payable and direct support to the CFO.

• Full ownership of the accounts payable process including vendor set up through execution of the complete disbursement cycle, recording and reviewing expenses, payments, reporting, reconciliation, and analysis of expenditures.
• Utilizing Blackbaud FENxt, Expense Management, maintain the A/P database, review invoices and related support; identify errors; ensure proper approval, coding, and allocation to appropriate general ledger accounts.
• Process payments through Blackbaud Payment Assistant.
• Monitor payment data related to contracts and agreements.
• Review approvals for consistency with the School’s procurement policies.
• Record journal entries, reconcile accounts payable, accrued, and prepaid expenses, and related general ledger accounts.
• Coordinate approval of credit card transactions through Concur Solutions. Ensure proper G/L distribution and detail receipts. Monthly recording and reconciliation of credit card charges
• Communicate with vendors, budget managers, faculty, and staff to promptly resolve internal and external inquiries and discrepancies.

• Track capital expenditures and related contracts; capitalize expenditure according to the School’s capitalization policy.
• Review of commercial insurance policies; facilitate renewals; reconciliation of insurance premiums.
• Annual preparation and filing of Forms 1099 and 1096 and ensure compliance with requirements for filing.
• Year end audit responsibilities including account reconciliations and work papers related to accounts payable, accrued and prepaid expenses, disbursements, various expense accounts; other year end responsibilities as needed.
• Develop and maintain various spreadsheets and reconciliations.
• Provide direct support to the Chief Financial Officer including internal and external reporting, monthly review of trial balances and budget to actual activity;
• Review of contracts and agreements; attention to legal terminology related to indemnification, terms and conditions, renewals, cancellations and termination
• Annual data entry into various portals for industry surveys
• Perform other entry level accounting functions
• Administrative and general business related duties and special projects as may be assigned by the CFO as necessary for this position.

• 3 years of experience in accounts payable and using a computerized A/P system; or 1 year of experience with a degree in Accounting or Finance.
• Experience using accounting software to process accounts payable.
• Knowledge of accounting principles, internal controls, prepaid expenses, accounts payable, account reconciliation and monthly closing process
• Knowledge of Blackbaud FE NXT Accounts Payable and Expense Management strongly preferred but not required.
• Knowledge of Concur Solution a plus.
• Excellent computer skills with experience using excel, creating and maintaining complicated spreadsheets.
• Superb attention to detail and strong quantitative and analytical skills required.
• Customer service oriented with the strong ability to communicate well both verbally and in writing.
• Must have a strong work ethic, exhibit professionalism and the desire to be part of our team.
• This is a 12 month on campus non-exempt position 8 to 4 or 8:30 to 4:30 and may require occasional overtime. The team intermittently may work virtually during school breaks, at the discretion of the department supervisor.
• Start date preferably by July 6