Business Assistant​/AP Coordinator

Staff Dwight Englewood School, Englewood, NJ, US

Salary Range: $38.00 - $42.00 Hourly

Dwight-Englewood School is seeking a Business Assistant/AP Coordinator who will be responsible for Accounts Payable and providing direct support to the CFO.

• Full ownership of the accounts payable process including vendor set up through execution of the complete disbursement cycle, recording and reviewing expenses, payments, reporting, reconciliation, and analysis of expenditures.
• Utilizing Blackbaud FENxt and Expense Management, maintain the A/P database, review invoices and related support; identify errors; ensure proper approval, coding, and allocation to appropriate general ledger accounts.
• Process payments through Blackbaud Payment Assistant.
• Monitor payment data related to contracts and agreements.
• Review approvals for consistency with the School’s procurement policies.
• Record journal entries, reconcile accounts payable, accrued, and prepaid expenses, and related general ledger accounts.
• Coordinate approval of credit card transactions through Concur Solutions; ensure proper G/L distribution and detail receipts. Monthly recording and reconciliation of credit card charges.
• Communicate with vendors, budget managers, faculty, and staff to promptly resolve internal and external inquiries and discrepancies.

• Track capital expenditures and related contracts; capitalize expenditure according to the School’s capitalization policy.
• Review commercial insurance policies; facilitate renewals; reconcile insurance premiums.
• Annual preparation and filing of Forms 1099 and 1096 and ensure compliance with filing requirements.
• Year‑end audit responsibilities including account reconciliations and work papers related to accounts payable, accrued and prepaid expenses, disbursements, various expense accounts; other year‑end responsibilities as needed.
• Develop and maintain various spreadsheets and reconciliations.
• Provide direct support to the Chief Financial Officer including internal and external reporting, monthly review of trial balances and budget to actual activity.
• Review contracts and agreements; pay attention to legal terminology related to indemnification, terms and conditions, renewals, cancellations, and termination.
• Annual data entry into various portals for industry surveys.
• Perform other entry‑level accounting functions.
• Administrative and general business–related duties and special projects as may be assigned by the CFO as necessary for this position.

• 3 years of experience in accounts payable and using a computerized A/P system; or 1 year of experience with a degree in Accounting or Finance.
• Experience using accounting software to process accounts payable.
• Knowledge of accounting principles, internal controls, prepaid expenses, accounts payable, account reconciliation, and monthly closing process.
• Knowledge of Blackbaud FE NXT Accounts Payable and Expense Management strongly preferred but not required.
• Knowledge of Concur Solution a plus.
• Excellent computer skills with experience using Excel, creating and maintaining complicated spreadsheets.
• Superb attention to detail and strong quantitative and analytical skills required.
• Customer service oriented with the strong ability to communicate well both verbally and in writing.
• Must have a strong work ethic, exhibit professionalism and the desire to be part of our team.
• This is a 12‑month on‑campus non‑exempt position, 8:00 AM to 4:00 PM or 8:30 AM to 4:30 PM, and may require occasional overtime. The team may work virtually during school breaks, at the discretion of the department supervisor.
• Start date preferably by July 6.

Dwight-Englewood offers a comprehensive benefits package including health, dental, vision insurance, 403(b) plan, life insurance, tuition remission, and a generous time‑off policy.

Dwight-Englewood School is an equal opportunity employer and does not discriminate on the basis of sex, ethnicity, age, national origin, religion, genetic information, marital status, sexual orientation, gender identity, pregnancy or military veteran status. The diversity of our student body supports our commitment to employ a diverse faculty and staff. Educators from all backgrounds who bring knowledge and expertise in equity, diversity and multicultural education are especially encouraged to apply.