Staff Accountant Job Enid area,Oklahoma USA,Accounting

POSITION DESCRIPTION

Title of Position: Accounts Payable Specialist

Nature of Position: The Accounts Payable Specialist supports the financial operations of the Health Center by performing accounts payable functions to ensure the accurate and timely processing of invoices and payments. This position works under the direction of the Accounting Supervisor and in collaboration with the Chief Financial Officer, executive leadership, and administrative teams as needed to maintain accurate financial records and compliance with organizational policies and procedures.

The Accounts Payable Specialist serves as a primary point of contact for vendor communications, resolves discrepancies, works closely with internal departments to ensure proper authorization and coding of expenditures, assists with month‑end activities, and provides cross‑training and backup support within the accounting department as operational needs require.

QUALIFICATIONS

Bachelor’s degree in Accounting, Finance, or a related field, or 1–3 years of relevant accounts payable experience

Proficiency in Microsoft Excel, Word, and accounting/finance software.

Strong organizational skills, attention to detail, and ability to prioritize tasks.

Effective communication skills and ability to work independently, as a self‑starter, or collaboratively as part of a team.

Commitment to accuracy, compliance, and maintaining confidentiality.

Salary Classification

Salary Classification: Non-Exempt (Hourly)

RESPONSIBLE TO

Responsible To: Accounting Supervisor

CORE RESPONSIBILITIES

Perform day-to-day accounting functions in support of the Health Center’s financial operations, with primary responsibility in accounts payable and provide backup support as needed.

Accurately receive, review, and process vendor invoices to ensure proper authorization, documentation, and general ledger coding in accordance with organizational policies, internal controls, and applicable regulatory requirements.

Prepare and process weekly check runs and approved electronic payments, ensuring completeness, accuracy, and adherence to established procedures prior to disbursement.

Serve as a primary point of contact for vendor inquiries, coordinate discrepancy resolution with internal departments, and support vendor onboarding and required compliance verifications, including OIG and SAM screenings.

Maintain responsibility for assigned accounts payable‑related general ledger accounts, including monitoring activity, researching variances, and preparing supporting documentation to ensure accuracy, compliance, and audit readiness.

Assist with accounts payable reconciliations and month‑end close activities as assigned, including preparation of supporting schedules and documentation.

Maintain organized accounts payable records and supporting documentation in accordance with record retention requirements and support internal and external audits as requested.

Assist with supply ordering, inventory counts, and support continuity of finance operations through cross‑training and backup coverage.

Perform additional duties as assigned to ensure continuity of finance operations and alignment with the organization’s mission, in accordance with organizational policy, including participation in a hybrid work environment as approved.

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