Athletic Administrative Assistant

Starting Date: Aug 3, 2026

185 Day Contract

Role Overview: The Administrative Assistant provides comprehensive operational, financial, and digital support for school organizations. This role serves as a versatile "floater," ensuring compliance with state regulations, managing organizational funds, and maintaining a professional digital presence for the district.

• Purchasing & Procurement: Process all non-athletic Purchase Orders (POs) and manage P‑Card transactions in accordance with district policy.
• Receipting & Auditing: Oversee "In‑Touch" receipting processes and lead internal yearly audits to ensure financial transparency.
• Fundraising Oversight: Coordinate and track fundraising efforts for all non-athletic student organizations.
• Documentation: Organize OSSAA forms and maintain meticulous athletic and student records.

• Game Day Operations: Manage gate entry and execute pre‑game preparations for various school sites.
• Inventory Control: Assist with tracking and managing district equipment and supplies.
• Student Health & Safety: Help serve as a monitor for student drug testing protocols.
• Operational Flexibility: Act as a "floater" to provide administrative coverage and support across departments as needed.

• Web & Social Media: Manage the official website and provide consistent support for social media platforms to engage the community.
• Sponsor Relations: Execute sponsorship packages, including coordinating professional communication and assets for display on stadium video boards.
• Technical Support: Serve as a point of contact for Rank One platform management and troubleshooting.

• Strong organizational skills with an emphasis on record‑keeping and financial accuracy.
• Proficiency in digital platforms (Rank One, In‑Touch, and CMS website tools).
• Ability to work flexible hours for game‑day operations.

• Citizenship, residency or work visa required

• Full‑Time