Administrative Assistant

Job Posting Title

Administrative Assistant

292 DEPT. OF ENVIRONMENTAL QUALITY

Environmental Quality-Water Quality

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full time

Regular

Hiring Rates:

• Level I - $47,216.00
• Level II - $49,566.40

This position is located in the Water Quality Division
- Public Water Supply Compliance Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday
- Friday. There is no remote work allowed.

All applicants must upload a resume, cover letter, references, and a transcript (if applicable) to be considered for this position.

• Provide primary administrative support for the PWS Compliance Section.
• Provide administrative support to other staff, management, sections, and groups within the Water Quality Division, as needed, including rotational coverage of the divisional reception desk.
• Process, distribute, and track incoming and outgoing correspondence and enforcement documents to the appropriate internal and external customers.
• Coordinate and manage the preparation, review, and execution of enforcement documents.
• Scan and index documents into electronic document management systems (e.g., Onbase).
• Enter and track enforcement documents and actions into enforcement databases (e.g., SDWIS).
• Perform data entry and quality assurance tasks, run queries, and generate database reports.
• Advise and coordinate internal and external customers on and with program areas and activities.
• Interview callers, arrange appointments, and handle office details.
• Develop, maintain, and improve procedures for administrative functions.
• Train new and existing staff in administrative functions.
• Prepare and review invoices, requisitions, purchase orders, and purchase memos.

• Provide primary administrative support for the Public Water Supply Compliance Section.
• Provide administrative support to other staff, management, sections, and groups within the Water Quality Division, as needed, including rotational coverage of the divisional reception desk.
• Process, distribute, and track incoming and outgoing correspondence and other documents to the appropriate internal and external customers.
• Coordinate the review and mailing of documents.
• Scan and index documents into electronic document management systems.
• Enter and track documents and actions into databases.
• Perform data entry and quality assurance tasks, run queries, and generate database reports.
• Advise and coordinate internal and external customers on and with program areas and activities.
• Interview callers, arrange appointments, schedule meetings, and handle office details.
• Develop, maintain, and improve procedures for administrative functions.
• Train new and existing staff in administrative functions.

• Administrative assistants must have reliable transportation within the OKC metropolitan area.

Level I - Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Level II - Those identified in level I plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

• Administrative assistants must be able to operate a personal computer for long periods of time.
• Administrative assistants must be able to carry equipment or supplies of up to 25 pounds

• Administrative assistants must be able to handle confidential work.

• Administrative assistants must have knowledge of spelling, punctuation, and business English.
• Administrative assistants must have knowledge of business mathematics.
• Administrative assistants must have…