Medical Office Specialist - St. Mary's Family Physicians - Day Shift

Responsibilities

About st. mary’s physician associates St. Mary’s Physician Associates is a multi-specialty group of employed physicians and midlevel providers that serve a ten-county area in NW Oklahoma. It is located in Enid, Oklahoma which is the county seat for Garfield County. The group has satellite clinics in Hennessey, Fairview, Okeene, Woodward, and Ponca City. St. Mary’s Physician Associates is affiliated with St.

Mary’s Regional Medical Center, a 229-bed facility. The Hospital has been recognized as an “A” rated facility by the Leapfrog Group, has obtained The Joint Commission Advanced Primary Stroke Center certification and the first hospital in Oklahoma to obtain Advanced Total Joint Replacement certification. The Hospital has also received awards for the Top 100 Safe Care Hospitals in the US, Award of Excellence by Health Grades for their Total Joint Replacement Program, received a Women’s Choice Award for America’s Best Hospitals for Obstetrics, Patient Safety and Emergency Care, they were named as a Top Workplace in Oklahoma, and many other prestigious awards.

None of those would be possible without the performance of an outstanding Medical Staff and St. Mary’s Physician Associates is the foundation of their strength.

Position Summary:

The Medical Office Specialist is responsible for front desk coverage for the medical practice which includes registration, check‑in, collecting co‑pays, scheduling appointments, billing patients, and scanning records into EMR, reports, and correspondence. Possesses medical terminology knowledge, organization and communication skills, ability to adapt to flexible work schedules and frequent interruptions, and professional appearance, all while maintaining a calm disposition, problem solving, and decision‑making skills.

Reliable, tactful, honest and discreet in maintaining confidentiality at all times. Must be able to carry out specific assignments to successful conclusion.

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2012 as the physician services unit of UHS. IPM develops and manages multi‑specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in 11 markets across six states and the District of Columbia.

Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

As a St. Mary’s Physician Associates employee you will be part of a first class organization offering:

• A Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match

• Fulfills patient care responsibilities as assigned which may include checking schedules and organizing patient flow; relaying instructions to patients/families; answering calls and providing pertinent information.
• Fulfills clerical responsibilities as assigned which may include sending/receiving patient medical records; obtaining lab/x‑ray reports, hospital notes, referral information, etc.; completing forms/requisitions as needed; scheduling appointments; verifying insurance coverage and patient demographics; managing charts to ensure information is completed and accurate.
• Fulfills organizational responsibilities as assigned, which may include respecting/promoting patient rights; responding appropriately to emergency codes; sharing problems relating to patients and/or staff with immediate supervisors quickly; schedules patients for procedures; and Insurance forms for doctors. Compiles end of day deposits and end of day reports. Follow written policies.
• Books, coordinates and reschedules patients appointments; relays necessary messages to staff; greets and registers patients in a prompt, pleasant, and helpful manner; provides necessary instructions/directions. Informs appropriate department/person of patient’s arrival; verifies necessary information and records in the medical record; uses computer…