Intermediate​/Middle School Guidance and Health Secretary

Intermediate/Middle School Guidance & Health Secretary

The Ephrata Area School District - Ephrata, PA, is recruiting for the position of full time/ten month (203 day) Intermediate/Middle School Guidance & Health Secretary starting August 2026. The position of the EIMS Guidance Secretary is to provide clerical support to the students, parents, teachers and administrative staff by performing a broad variety of tasks which contributes to the smooth and efficient operation of the Intermediate/Middle School.

Essential Functions (May include but is not limited to):

• Report to Principal's Secretary for the following:
• Notification of absences
• Clarification/concern regarding responsibilities
• Assist with Master Schedule for the building.
• Maintain Microsoft Outlook calendar to be viewed by Principal's Administrative Assistant.
• Assist in Main Office when needed.
• Greet visitors and assist students, parents, and staff with questions.
• Answer telephone and intercom calls assisting and directing callers and visitors.
• Manage outer office in a positive, professional demeanor (calm, quiet voices) during stressful and/or emergency situations.
• Support colleagues (e.g., assist with mailings, filing, covering front desk, copying, laminating).
• Assist with students needing the School Nurse.
• Secretary EIMS Guidance/Health Assist counselors and nurse is setting up regular and yearly events (field trips, speakers, Red Ribbon Week).
• Maintain updated knowledge of all emergency or security procedures.
• Develop proficiency with student management program.
• Perform other clerical duties as assigned by Principal, Assistant Principals, School Counselors, and School Nurse.

Additional job specific information can be found on the attached Position Description.

Knowledge & Skill Requirements

• Certification:
  Not required
• Experience:
  
  2-5 years of experience working independently in a high-traffic office setting.
• Computer skills must include knowledge of and ability to use Microsoft Office products (Access, Excel, Word, etc)
• Language
  
  Skills:
  
  Strong knowledge of oral and written English language.
• Mathematical
  
  Skills:
  
  Ability to perform basic math calculations
• Reasoning
  
  Skills:
  
  Ability to work independently.
• Other Skills & Abilities:
  Capable of operating office machines and experience involving data processing equipment;
  Expertise in Microsoft Word, Excel, and Outlook; excellent communication and organizational skills.

Workplace Expectations:

• Must demonstrate regular and punctual attendance.
• Must interact positively with administration, students, staff, parents, and community members.
• Must demonstrate professionalism and appropriate judgment in behavior & speech and dress in a neat, clean, and professional manner.
• Must follow all District policies, work procedures and reasonable requests by proper authority.
• Must maintain the integrity of confidential information within the Business Office.
• Follow established protocols as outlined in Student/Faculty/Support Staff handbook

Other Requirements:

• Applicants must also possess the following criminal clearances obtained within the last 12 months:
  Act 34 - PA Criminal Record;
  Act 114 - FBI Background Check;
  Act 151 - PA Child Abuse Clearance.
• The Ephrata Area School District also requires a pre-employment drug test, physical, and TB test upon offer of employment as directed by PDE and the PA Department of Health.
• The Ephrata Area School District will not discriminate in employment, education programs, or activities based on race, sex, handicap, or national origin. This policy of non discrimination extends to all other legally protected classifications in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and Section 503 and 504 of the Rehabilitation Act of 1973.