Administrative Assistant - Office Services

Job Category: Administrative Support

Requisition Number: ADMIN
002623

• Posted :
  July 23, 2026
• Full-Time

Showing 1 location

Closing Date to Apply: August 6th, 2026 @ 5 pm PST

Salary: $27.57 to $41.46 hourly

Midpoint: $34.51 hourly

Grant PUD posts the full salary range for each position. The midpoint is provided as a reference point and is not a guaranteed starting pay. Starting pay is based on job-related factors such as qualifications, experience, skills, internal alignment, and organizational needs. Most new hires are typically placed between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant County PUD will conduct a background check after a contingent offer of employment has been made, if selected for this position.

First review of applications will occur on July 30th, 2026; however, applications received after this date may be considered if needed A pplicants meeting minimum qualifications may undergo further evaluation based on preferred qualifications and other job-related criteria. Only the most qualified candidates will be referred for further consideration.

The District may use the applicant pool and results from this recruitment to fill additional vacancies in the same classification for up to six (6) months following the recruitment closing date, consistent with District policy and applicable law.

Position Summary

Under general supervision, this position provides administrative and operational support for the office services function by serving as the primary point of contact and coordinator for the Office Services department. This role ensures the efficient and accurate execution of daily business operations, including mail services and print shop functions. Responsibilities include monitoring and maintaining office equipment to ensure optimal performance, coordinating print production requests, and ensuring the timely delivery of completed materials.

The position also collaborates with internal departments to process customer correspondence and acts as the primary liaison for the organization’s contracted courier service.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

• Coordinate and administer district-wide office services operations, including mail, courier, print, office supply, and related administrative support services, ensuring efficient, timely, and customer-focused service delivery.
• Serves as the department's subject matter expert for mail, courier, print and office services operations.
• Coordinate district-wide mail, courier, and package delivery services, including maintaining mailstop directories, courier schedules, and related reference materials.
• Monitor office services equipment performance; coordinate maintenance and repairs, troubleshoot operational issues, and recommend equipment replacement as needed.
• Manage print shop operations by coordinating, producing, and delivering printed materials, including copying, binding, laminating, and other document services.
• Monitor office services equipment performance; coordinate maintenance and repairs, troubleshoot operational issues, and recommend equipment replacement as needed.
• Administer office services vendor relationships, including coordinating contracted courier services and verifying and processing invoices, permits, and fees for USPS, Fed Ex, UPS, and other service providers.
• Maintain office services resources, including the department SharePoint site, operational documentation, and inventory records.
• Manage inventory, ordering, and…