Executive Assistant & Strategic Support Coordinator

Executive Assistant & Strategic Support Coordinator

Our client, the Multi-cultural Health Evaluation Delivery System, an organization who values Flexible, Ethical, Positive Communicators, Culturally Competent, Productive, and Team Players has a need for an Executive Assistant & Strategic Support Coordinator. Duties and Responsibilities include, but are not limited to the following:

Executive Operations and Strategic Support

• Serves as a strategic partner to the Chief Executive Officer by coordinating organizational priorities, initiatives, and projects to support achievement of MHEDS' mission and strategic objectives.
• Acts as a liaison between the CEO and internal and external stakeholders, ensuring effective communication, timely follow-up, and completion of assigned action items.
• Supports the CEO in monitoring organizational priorities, tracking strategic initiatives, and coordinating activities across departments to advance organizational goals.
• Facilitates accountability for organizational priorities by tracking commitments, monitoring deadlines, and following up with leadership regarding strategic initiatives and action items.
• Conducts research, gathers information, analyzes data, and prepares reports, summaries, presentations, and recommendations to support executive decision-making.
• Coordinates Board of Directors and committee activities, including preparation of meeting materials, tracking governance actions, monitoring follow-up activities, and supporting organizational compliance with board directives.
• Develops, maintains, and monitors executive dashboards, project trackers, organizational metrics, and status reports to assist leadership in evaluating progress toward strategic objectives; prepares executive summaries and recommendations for leadership review.
• Identifies operational challenges, gathers relevant information, and assists leadership in evaluating potential solutions and opportunities for improvement.
• Coordinates special projects, partnerships, grants, community initiatives, and organizational priorities on behalf of the CEO and executive leadership.
• Participates in meetings, committees, work groups, and project teams on behalf of the CEO and provides follow-up coordination and reporting regarding assigned initiatives.
• Anticipates organizational and executive needs, exercises independent judgment, and takes ownership of projects and assignments with limited supervision.

Executive Administration

• Serves as the primary manager of the CEO's calendar, coordinating meetings, travel, speaking engagements, organizational commitments, and executive priorities.
• Coordinates meeting logistics, prepares agendas and supporting materials, records action items, and monitors completion of assigned follow-up activities.
• Drafts, edits, and maintains correspondence, presentations, reports, policies, procedures, and other organizational documents.
• Organizes and maintains executive, organizational, and governance records in accordance with organizational policies and applicable regulatory requirements.

Communication & Community Outreach

• Supports executive communications initiatives, including organizational announcements, leadership communications, community outreach efforts, and stakeholder engagement activities.
• Develops and maintains MHEDS' social media content calendar and publishing schedule.
• Creates and distributes content highlighting organizational programs, services, partnerships, events, achievements, and community impact.
• Coordinates communication efforts with leadership, staff, community partners, and external stakeholders to ensure consistent organizational messaging and branding.
• Monitors communication and social media performance metrics and prepares reports and recommendations for leadership review.
• Assists with website updates, newsletters, public relations activities, grant communications, and community outreach initiatives

Human Resources Support Duties

• Serves as the first point of contact for routine employee human resources inquiries.
• Supports recruitment efforts including job postings, applicant communications, interview scheduling, and onboarding coordination.
• Maintains personnel files, training records, certifications, and compliance documentation.
• Assists with employee engagement activities, recognition programs, benefits paperwork, and onboarding/offboarding processes.
• Provides administrative support for HR functions while escalating complex personnel matters to appropriate leadership.

Company Values:

• Ensures the six domains of healthcare quality are met during each patient visit: patient safety, effectiveness, patient-centered, timeliness, efficiency, and equity.
• Consistent with MHEDS' values, treats all supervisors, co-workers, direct reports, patients, and any other internal or external person with respect and dignity.

Education and/or

Experience:

• Associate's degree required;
  Bachelor's degree preferred in Business Administration, Communications, Human Resources, Public Administration, or related field.
• Minimum of…