Fleet Administrator

Fleet Office Administrator

The Fleet Office Administrator plays a key role in maintaining the efficiency of our fleet department. This position supports day-to-day administrative tasks, assists with vehicle records, tracks maintenance schedules, and ensures compliance with company and DOT standards. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

• Maintain and update vehicle and equipment records, registrations, and inspection logs.
• Schedule and track vehicle maintenance, repairs, and inspections.
• Process purchase orders, invoices, and vendor communications related to fleet services.
• Assist with driver compliance documentation (licenses, certifications, insurance).
• Support fuel card management and monthly reporting.
• Coordinate with project managers and field teams regarding vehicle assignments and availability.
• Prepare reports and spreadsheets for fleet performance, costs, and utilization.
• Perform general administrative duties (filing, scanning, correspondence, data entry).

• 2+ years of administrative experience (fleet, construction, or logistics preferred).
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with fleet management software is a plus.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.

• Competitive hourly pay ($18–$23/hr, based on experience)
• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k)
• Opportunities for advancement within a growing company

Company is an Equal Opportunity Employer