Unit Secretary

A Unit Secretary is responsible for performing clerical duties in support of Probation Officers in the Department of Probation Services. A unit secretary is responsible to track and process parole plans, detainers, violation reports, Gagnon I and Gagnon II and presentence investigation reports. This involves entering data into the Probation Department case management program; sending, monitoring and retrieving documents to the assigned Judge;

and processing to the York County Prison and Clerk of Courts. Other duties may be assigned by the Support Staff Supervisor, Office Manager and/or Probation Officer.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

• 1. Track and process essential paperwork created by assigned probation officers including parole plans, detainers, violation reports, Early Termination Petitions, Gagnon I and II hearing paperwork, closings and presentence investigations.
• 2. Log essential information to track completion and location of paperwork in the Probation Department Case Management System.
• 3. Complete transfer paperwork for individuals sentenced in York County but living in another County.
• 4. Enter correct sentencing information into the Probation Department Case Management System.
• 5. Complete ARD Dismissal paperwork.
• 6. Complete assigned scanning of essential paperwork into the department Laser Fiche system.
• 7. Cover front reception area as assigned.
• 8. Complete daily mail run twice daily.
• 9. Complete daily Judge run twice daily.
• 10. Attend monthly unit meetings with Probation Officers and Support Staff Manager.
• 11. Attend all required Probation Services or other applicable trainings.
• 12. Performing related work as required.
• 13. Representing the department professionally to the public.
• 14. Nontraditional hours to accommodate client schedules are mandated as a part of this position.

• 1. High School Diploma or equivalency
• 2. The candidate must pass all clearances as outlined in the Child Protective Services Law and a pre-employment drug screen.

If you have any questions, please contact the county's Department of Human Resources at ychr.