Proposal System Manager

At HRG
, we pride ourselves on being an employee-owned, nationally recognized consulting engineering, planning, and infrastructure solutions firm.

We are actively seeking a Proposal System Manager to oversee HRG’s inbound leads and proposal production system, ensuring efficient workflows, consistent quality, and alignment with growth priorities. As the Proposal System Manager for HRG
, reporting to the Vice President of Growth, you will blend leadership with hands‑on proposal support to ensure our processes, tools, standards, and team capabilities are effective, scalable, and aligned with disciplined go/no-go decisions and targeted client pursuits. While this position may be remote, it is highly beneficial to be located within HRG’s current footprint of Pennsylvania and surrounding states.

• Manage the Inbound Pursuits & Evaluation (IPE) system, including workflows, data standards, and go/no-go timelines
• Oversee qualifications-based proposal production across HRG’s core markets
• Partner with technical leaders and client development managers (CDM) for proposal strategy and execution
• Coach and mentor a team of Proposal Specialists
• Lead weekly workload meetings and balance staffing capacity
• Provide hands‑on support for complex pursuits and others as needed based on workload
• Partner with corporate marketing to maintain templates, content, and brand assets
• Support timely follow‑up on inbound opportunities with the VP of Growth
• Use AI tools for RFP analysis, content development, and compliance checks
• Partner with CDMs to align proposal specialist capacity with capture planning and targeted pursuit activities to ensure system readiness and disciplined execution
• Improve proposal workflows, tools, and templates
• Conduct win‑loss tracking and after‑action reviews

• 8–10 years of experience in the AEC industry or related field
• Bachelor’s degree in communications, journalism, English, technical writing, marketing, or related field preferred
• Experience managing a proposal system or supervising proposal staff preferred
• Relevant proposal or marketing certifications are advantageous
• Advanced understanding of civil engineering, planning, infrastructure, and proposal delivery methods
• Experience with a wide range of proposal formats (RFPs, SOIs, SF330s, subconsultant/team-based pursuits, qualifications-based submissions
• Strategic thinker with a focus on continuous improvement and system optimization
• Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and common business platforms such as Microsoft Office Suite, virtual meeting tools, project management systems, etc.
• Familiarity with Digital Asset Management (Open Asset), Deltek Vantagepoint, and AI tools highly preferred
• Strong organizational, communication, and leadership skills, with the ability to manage multiple priorities under tight deadlines
• Flexibility to travel to job sites, meetings, and other offices as necessary, which may include overnight stays
• Valid US Driver’s License is required
• Legal authorization to work in the U.S.

• Work with Purpose & Impact:Our people design roads, bridges, water and sewer systems. They reduce pollution and protect environmental resources. They prepare sites for new homes, businesses, schools, and gathering spaces. They develop strategic plans and connect leaders to the funding they need to turn vision into reality. Join us, and use your talent to enhance safety, promote health and well‑being, connect people and places, and build strong economies in the community around you.
• Comprehensive Compensation & Benefits:HRG offers a generous total rewards package including bonuses and other cash rewards, 401(k) with company match, Employee Stock Ownership Plan, medical, dental, vision, short‑ and long‑term disability, life insurance for you and your dependents, general paid time off, paid parental leave, pet insurance, and more.
• 100% Employee Ownership:Every member of the team shares in the firm’s financial success through the company‑funded employee stock ownership plan (ESOP), but ownership means so much more to us ’s about communicating transparently, being accessible, and empowering everyone to…