Invoicing and Accounts Receivable Clerk

Overview

Encore Talent Solutions is currently seeking an Invoicing and Accounts Receivable Clerk for a full time position located in Northern Kentucky. The position will be located onsite 5 days a week in the Northern Kentucky office.

Responsible for executing accurate and timely customer invoicing and providing accounts receivable support to prevent backlog and improve efficiency across billing and AR functions. This role focuses on high-volume execution and administrative support, allowing senior staff to focus on customer communication, deductions, and judgment-based work.

• Review, prepare, and create customer invoices based on purchase orders submitted by customers (EDI and non-EDI).
• Ensure correct pricing, quantities, terms, and required documentation for all purchase order submissions and invoices.
• Submit invoices via required delivery methods.
• Review and respond to daily reports supplied by distribution partners.
• Review and approve overages, shortages, and damages as reported by customers, communicating about returns, approving deductions, and creating overage invoices.
• Execution of orders to ship workflow.
• Personal product allowance workflow management.

• Cash application and deposit creation in ERP software.
• Retrieval of supporting documentation for disputes.
• Retrieval of backup documentation for deductions and chargebacks.
• Assist with weekly and monthly AR cleanup, including unapplied or misapplied cash and account.
• Chargeback validation and accuracy in trade spend software.

• High School Diploma required;
  Bachelor’s in Accounting or related field preferred.
• 1 to 3 years of related experience in billing, invoicing, accounts receivable, or accounting support.
• Basic understanding of Accounting Principles.
• Proficiency in Microsoft Excel, Word, Outlook.
• Experience using an ERP system preferred (Net Suite, SAP, or similar).
• Meet company background verification requirements.

Encore Talent Solutions is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.