Payroll Specialist

The Payroll Specialist is responsible for the accurate and timely processing of payroll and administration of time and attendance for a multi-state workforce using ADP Workforce Now. This role supports day-to-day HR operations by administering related compliance requirements, including state and local annual notices, labor law postings, and unemployment administration. The Payroll Specialist serves as a primary point of contact for payroll and timekeeping inquiries, ensures data accuracy and regulatory compliance, and works closely with other teams and external vendors to support effective payroll operations.

• Process bi-weekly payrolls for a multi-state workforce using ADP Workforce Now, ensuring accuracy, timeliness, and compliance with federal, state, and local wage and hour requirements.
• Review and audit payroll registers, earnings, deductions, taxes, garnishments, and benefit elections prior to payroll submission.
• Process payroll adjustments, off-cycle payrolls, retroactive pay, reversals, and corrections as needed.
• Administer and maintain ADP time and attendance systems, including pay codes, schedules, overtime rules, shift differentials, see and accrual policies.
• Monitor employee timecards for accuracy and compliance with organizational policies and FLSA requirements.
• Provide guidance and support to employees and supervisors on proper timekeeping practices and system usage.
• Administer state- and local-specific employment compliance requirements, including required new hire documents, annual notices, wage and hour notices, paid leave notices, and other mandated employee communications.
• Maintain a state-by-state compliance tracking system to ensure timely distribution and documentation of required notices.
• Coordinate the distribution of required compliance documents through ADP or other HR systems.
• Manage updates and distribution of required labor law posters, both physical and electronic, ensuring employee access and timely updates.
• Administer state unemployment insurance accounts, including state registrations, rate updates, and agency correspondence.
• Serve as the primary HR point of contact for initial unemployment claims, wage verifications, and response documentation, in coordination with HR leadership.
• Review, reconcile, and validate HR-related invoices.
• Partner with Finance to resolve discrepancies and ensure accurate processing and payment of HR invoices.
• Maintain documentation related to HR vendor billing, renewals, and service agreements.
• Serve as the primary HR point of contact for payroll, timekeeping, and compliance-related employee inquiries.
• Investigate and resolve payroll and timekeeping issues in a timely, confidential, and professional manner.
• Collaborate closely with HR Operations, Benefits, Leave, and other related teams to ensure accurate data flow and compliance.
• Support HR initiatives related to system enhancements, process improvements, and policy implementation.
• Maintain strict confidentiality of payroll, compensation, and employee personal information.
• Ensure payroll and compliance activities align with established HR policies and approval processes.
• Ensure adherence to internal controls related to payroll approvals, data integrity, and confidentiality.
• Other duties as assigned

• 3–5 years of experience in payroll administration, time and attendance, and HR operations, preferably in a multi-state environment.
• Experience processing payroll and managing timekeeping systems, ideally within ADP Workforce Now.
• Experience administering state and local employment compliance requirements, annual notices, labor law postings, and unemployment administration.
• Working knowledge of federal and state wage and hour laws, payroll tax requirements, and unemployment insurance processes.
• Strong attention to detail with the ability to manage multiple deadlines in a highly regulated, deadline-driven environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and collaboration skills with a customer-service-oriented mindset.