Project Coordinator

Essential Functions:

The Project Coordinator is an office position and supports the GM, Project Team, and Estimator from the main office with administrative and document control duties.

• Develop and update completed project database and contacts
• Assist estimator to obtain subcontractor and supplier quotes
• Attend pre‑bid meetings as necessary
• Attend Bid submittal (Bid Day Runner)
• Update project pursuit list weekly
• Monthly spot check of PROCORE use by field teams on projects
• Develop and update list of subcontractors and suppliers to solicit pricing
• Develop a pricing list of frequently used rental equipment
• Distribute plans and specifications to project team, subcontractor and suppliers
• Assemble jobsite postings, safety plan and contact list for each project
• Upload project documents and contacts to company project management program
• Track contracts, bonds and insurance requests through execution
• Complete and submit new project number request
• Submit union work order requests
• Assist with safety
• Contact suppliers and subcontractors to request submittals or additional information
• Research and contact specialty subcontractors/suppliers as needed
• Front office phones as back-up for receptionist and lunch cover as needed
• Other duties and responsibilities as requested

• High school diploma required, college degree preferred
• Minimum of 2 years’ experience in document control
• 5 or more years’ experience in office administration
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint, etc.) and the use of the internet
• Valid Notary Public commission required or ability to obtain within 60 days
• Knowledge of Procore highly preferred
• Working knowledge of purchasing, subcontracting, submittals and construction preferred
• Good communication and mathematical skills
• Excellent customer service and interpersonal skills
• Strong attention to detail
• Ability to work independently and as part of a team

100% of the time is spent in the office with occasional trips to a project site, utilizing computers (frequent use of MS Office tools: Word, Excel, PowerPoint, Access), telephones, and general office equipment.

This job description intends to list the primary or essential functions of the job. It is not intended to be all inclusive. Other duties may be assigned by management.

Filanc is proud to be a drug-free workplace. Filanc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, disability, protected Veteran status or any other characteristic protected by applicable federal, state or local law.

Equal Opportunity Employer, including disabled and veterans.