Office Manager Escondido, CA

Office Manager

We are looking for a highly organized Office Manager to support daily administrative and operational activities for a busy team in Escondido, California. This is a Contract position suited for someone who can balance office coordination, order processing, and shipping support while keeping workflows efficient and organized. The ideal candidate is comfortable handling a wide range of tasks, from customer-facing duties to purchasing assistance, and brings strong attention to detail in a fast-paced environment.

Responsibilities:

• Process a high volume of daily sales orders accurately using internal order management tools and related business systems.
• Coordinate outgoing shipments each day, ensuring documentation, scheduling, and communication are handled efficiently.
• Maintain organized office operations by overseeing administrative activities and supporting general front-desk needs.
• Use software such as Activate, Quick Books, and Excel to manage records, track transactions, and prepare routine spreadsheets.
• Assist with purchasing activities by helping place orders, monitor supply needs, and follow up with vendors as needed.
• Keep office and operational supplies stocked so staff have the materials required for daily work.
• Provide responsive customer service by answering inquiries and helping resolve routine administrative or order-related issues.
• Identify opportunities to improve office procedures and recommend practical changes that increase efficiency and accuracy.