Administrative Assistant Elfin Forest, CA

Administrative Assistant

If you're the type of person who enjoys bringing order to a busy day, keeping projects on track, and serving as the go-to resource for a team, this opportunity could be exactly what you're looking for. A growing commercial property management company is seeking an Administrative Assistant to support multiple departments while helping ensure day-to-day office operations run efficiently.

This is much more than a traditional administrative position. You'll collaborate with property managers, accounting staff, vendors, tenants, and executive leadership, making each day different and providing excellent opportunities to expand your professional skills. The company values initiative, reliability, and individuals who enjoy finding solutions before problems arise.

Responsibilities

Administrative Operations

• Prepare correspondence, reports, contracts, and property documentation
• Coordinate calendars, meetings, and vendor appointments
• Answer incoming calls and greet clients, tenants, and visitors
• Maintain electronic filing systems and confidential records
• Order office supplies and coordinate facility vendors

Property & Office Support

• Assist with work order tracking and service requests
• Support invoice processing and purchase order administration
• Maintain tenant and vendor databases
• Prepare monthly reports for management
• Assist with special projects and office initiatives as needed