Front Office Assistant

Job in Escondido, San Diego County, California, 92025, USA

Listing for: Westminster Seminary California

Full Time position
Listed on 2026-09-08

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Office Assistant, Healthcare Administration

Salary/Wage Range or Industry Benchmark: 22000 - 30000 USD Yearly USD 22000.00 30000.00 YEAR

Front Office Assistant

Part-time

Current Shift Hours Needed for Fall 2026:

Mon - NONE

Tues - 8am-10am, 12:45pm-4:30pm

Wed - 8am-10am

Thur - 8am-10:45am, 1:45pm-4:30pm

Fri - NONE

If hired, may be asked to occasionally fill in on other days as needed and if available.

Position Description

Under general direction of the Vice President of Finance and Operations, the Front Office Assistant is responsible for assisting and greeting students and visitors and providing administrative support for faculty and staff.

Primary

Duties & Responsibilities

Answer main telephone line and route calls to appropriate offices
Receive, sort, and send daily mail to faculty, staff, and library
Greet and assist visitors
Order and receive supplies
Maintain and update all office calendars
Use and maintain office equipment, such as copier/printer, postage meter, and fax machine
Scan, copy, and recreate documents for faculty and staff

Produce and update the Student Directory

Qualifications

Bachelor's degree preferred
Two years’ progressively-responsible work experience
Ability to communicate effectively both orally and in writing
Effective handling of multiple tasks in a busy environment
Good working knowledge of computer and related software programs including Word, Excel, and database software
Desire and ability to represent WSC in a positive and professional manner and to be able to articulate the confessional beliefs of the seminary
Profession of Christian faith
Willingness and ability to provide excellent customer service to all WSC constituents

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