Project Coordinator

We are an established and respected General Contracting Company seeking an experienced Project Coordinator with construction experience to fill a key role in the Escondido, CA area. The selected candidate will excel at organization, communication, administrative tasks, and time management. We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company!

If you have a “Team First” mentality, this is the job for you! See below for a more in-depth listing of responsibilities.

The Construction Project Coordinator supports the Project Management team by ensuring smooth execution of construction projects through effective coordination, documentation, and communication. This role is responsible for managing project processes, maintaining accurate records, and assisting with preconstruction, permitting, and closeout activities to meet client expectations and project deadlines.

• Assist the Project Management team in managing construction project processes and procedures.
• Prepare permit pull packages and coordinate with government agencies and clients during the permit process.
• Support preconstruction requirements and coordinate between field and office per Project Manager direction.
• Maintain continuous communication with Project Managers, Superintendents, and client construction teams.
• Participate in weekly project meetings and provide weekly status reports to the Senior Project Manager.
• Assist with project logistics, scheduling coordination, and field–office communication.
• Ensure client needs are met in a timely, cost‑effective, and customer‑service‑oriented manner.
• Provide support to upper management as needed.
• Set up and maintain project tracking reports and logs in Auto Desk and client software platforms.
• Maintain project logs including timelines, submittals, observations, RFIs, and document tracking.
• Ensure submittals are obtained, processed, and approved in time to meet schedule deadlines.
• Track all owner‑furnished and contractor‑furnished materials for delivery per the construction schedule.
• Perform data entry for vendors, subcontractors, and subcontracts (Sage/Timberline experience a plus).
• Manage document control for drawings, specifications, RFIs, and revisions, including printing and maintaining current plan sets for subcontractor use.
• Upload and maintain all project drawings, specifications, and documentation on client portals, local servers, and Auto Desk.
• Submit RFIs in client software and archive all RFIs and backup attachments in Auto Desk.

• 2+ years of experience in construction project coordination or similar role.
• Associate or bachelor’s degree in construction management, Engineering, or related field, preferred.
• Strong organizational and time management skills.
• Proficiency in Auto Desk, MS Office Suite, and client portal systems.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.

• Competitive Rates
• Medical
• Dental
• Vision
• 401k

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice based on the needs of the department and company. To perform this job successfully, the perfect candidate will possess a proficient level of the knowledge, skills and abilities listed within this description.

Please note, this document does not create an employment contract, implied or otherwise with the company