Facilities Coordinator Job Escondido area,California USA,Maintenance/Cleaning

Description

The Facilities Coordinator is responsible for supporting the daily operations, maintenance, and safety of organizational facilities. This role coordinates with vendors, service providers, and internal teams to ensure buildings and equipment are well-maintained, compliant, and conducive to a safe and productive environment.

The Elizabeth Hospice is San Diego's oldest non-profit hospice of 45 years. We are growing and looking for talented individuals to join our high performing team and support our mission. We serve all of San Diego County and south Riverside County with multiple hospice office locations.

Our Mission:
To enhance the quality of life for those nearing the end of life's journey and for those who grieve.

Work Schedule: Monday through Friday, 8:00 a.m.

-5:00 p.m.

Salary: $72,000-$75,000 annually Subject to experience and qualifications.

Work Location: Escondido, CA

Travel: Travel may be required to other facilities.

Requirements

1. Coordinate routine maintenance, repairs, and facility upgrades with vendors and service providers
2. Maintain relationships with contractors and service vendors
3. Schedule and track preventative maintenance for building systems and equipment
4. Monitor and respond to facility service requests and work orders from peers in a timely manner
a. Effectively prioritize tasks and be able to distinguish between immediate needs and tasks that
can be scheduled at a later time.
5. Ensure compliance with safety regulations, fire codes, and company policies
6. Assist with office moves, space planning, and workstation setup
a. Coordinates office moves with requestor and/ or manager.
b. Coordinates equipment set-up with the IT department
c. FC is backup to FM when maintaining floor plans and seating charts
7. Track facility-related expenses and invoices
a. Essential office supply purchases
b. Maintenance and repair costs
c. Workplace upgrades and replacement furniture
8. Supports emergency response efforts
a. The FC serves as primary backup to the FM during emergency situations.
i. Communicates alerts via email and Tiger Text to All-Staff
1. Fires
2. Earthquakes
3. Traffic Accidents/ Delays
4. Any major incidents that impact workflow for field and office staff
ii. Helps to evacuate during an emergency
iii. Manages workplace emergency supplies such as water, food rations, flashlights, etc.
9. Conducts site inspections in corporate and satellite offices to identify and resolve issues proactively and to reduce safety hazards.
10. Maintain accurate records of maintenance activities, service contracts, and warranties
11. Responsible for providing versatile support throughout the entire lifecycle of building-related projects—such as renovations, repairs, or new construction
12. Building responsibilities:
a. Coordinates fire inspections for all units
b. Monitors workplace indoor and outdoor lighting to maximize employee productivity, promote health & wellbeing, and
provide a safe environment.
c. Monitors patchwork and touch up paint in the workplace, on an as needed basis and secures contracts for large projects.
d. Coordinates repair work and maintenance of areas within facilities.
e. Secures bids for special repairs and services as needed.
13. Manages site activities and acts as primary contact for daily requests for vendors and staff requests, work direction, and support systems for agency facilities. Including but not limited to scheduling janitorial services, carpet cleaning, floor mat and mop services, roofing, landscaping, HVAC services, plumbing, electrical (coordinate with IT department), parking lot resurfacing or major repairs, if applicable, pest and rodent control, landscape systems, and other special facilities projects, as assigned.
14. Equipment and supplies responsibility:
a. FC…