Manager- Accounts Payable

ABOUT US:

Community health is about more than just vaccines and checkups. It’s about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We’re with you every step of the way, with the care you need for each of life’s chapters. At Neighborhood, we are Better Together.
As a private, non-profit 501(C) (3) community health organization, we serve over 500,000 medical, dental, and behavioral health visits from more than 100,000 people annually. We do this in pursuit of our mission to improve the health and happiness of the communities we serve by providing quality care to all, regardless of situation or circumstance.
We have been doing this since 1969 and it is our employees that make this mission a reality. Regardless of the role, our team focuses on being compassionate, having integrity, being professional, always collaborating, and consistently going above and beyond. If that sounds like an organization you want to be a part of, we would love to have you.

Under the supervision of the Controller, the Manager - Accounts Payable directs and oversees the Accounts Payable Department, combining strategic leadership with operational oversight of all accounts payable functions. This position is responsible for ensuring timely and accurate payment processing, supplier management, month-end close activities, tax reporting, regulatory compliance, internal controls, and continuous process improvement.

• General Responsibilities
• Provide strategic leadership and oversight of the Accounts Payable Department, including supervision, coaching, development, and performance management of Accounts Payable staff
• Direct and oversee all accounts payable operations to ensure timely and accurate processing, payment, recording, and reporting of organizational financial obligations
• Analyze workflows and departmental performance to identify opportunities for process improvement, automation, standardization, and operational efficiencies
• Establish departmental goals, KPIs, and service level expectations
• Monitor department communications with employees and suppliers to ensure professional and timely resolution of issues
• Oversee supplier onboarding, supplier master file maintenance, and the Coupa Supplier Portal
• Maintain and oversee AP systems, configurations, and integrations
• Serve as liaison with third-party vendors and software providers
• Lead enterprise-wide procure-to-pay optimization initiatives
• Oversee month-end and year-end AP close processes including accruals, reconciliations, and reporting
• Ensure compliance with GAAP, organizational policies, and internal controls
• Develop and maintain controls that safeguard organizational assets
• Lead annual unclaimed property filings and compliance activities
• Lead AP support for financial, workers' compensation, and regulatory audits
• Ensure W-9s, certificates of insurance, and vendor documentation are properly maintained
• Oversee preparation and distribution of Forms 1099 and related tax reporting
• Ensure use tax reporting is completed accurately and timely
• Review and approve payment batches, ACHs, and disbursements
• Partner with Finance leadership on cash flow forecasting and working capital management
• Prepare and present operational and financial analyses to leadership
• Develop and maintain departmental policies and procedures
• Provide AP training to leaders, providers, and staff
• Research and resolve complex vendor, invoice, payment, and system issues.
• Manage strategic vendor relationships
• Develop succession plans and cross-training programs
• Conduct performance evaluations and development planning activities
• Lead departmental meetings and organizational initiatives
• Other…