Supervisor- Accounts Payable

The Accounts Payable Supervisor oversees daily Accounts Payable (AP) operations and plays a key role in advancing the Accounting team’s initiative to achieve an accelerated month-end close timeline. The role provides leadership to AP staff,maintains strong internal controls, supports process improvements, and ensuresaccurateandtimelyfinancial results. The Accounts Payable Supervisor reports to the Accounts Payable Manager with a dotted-line reporting relationship to the Senior Accounting Manager.

RESPONSIBILITIES

Accounts Payable Operations

• Supervise daily AP activities, including invoice processing, supplier inquiries, payment runs, and AP subledger reconciliations
• Oversee invoice approval workflows, ensuring timely processing and correct coding
• Serve as an escalation point for supplier issues and internal departmental inquiries
• Ensure compliance with company policy, internal controls, and audit requirements
• Prepare and/or review key journal entries for AP accruals, expense reclasses, and allocation entries
• Oversee prepaid, recurring, and periodic expense schedules tied to AP activity
• Identify process gaps and develop solutions to streamline AP workflow and close-related tasks
• Maintain and update SOPs, process documentation, and workflow maps

Regulatory Filings & Compliance

• Lead preparation and submission of annual 1099 forms
• Manage sales and use tax filings and associated compliance activities
• Oversee monitoring, reporting, and remittance of unclaimed property
• Supervise AP team members, including coaching, workload management, and ongoing performance feedback
• Collaborate with cross-functional teams including Procurement, Contracts, and Accounting
• Provide subject matter expertise for AP-related systems, processes, and policy questions

LEADERSHIP EXPECTATIONS

• Leads with Neighborhood Healthcare's Values in Action, aligning decisions, behaviors, and team priorities with the organization's mission and strategic goals
• Builds, develops, and retains a high-performing team by recruiting, ensuring appropriate staffing levels and ratios to support organizational goals and operational excellence
• Establishes clear goals, priorities, and performance expectations, through mentoring, and fostering a compassionate, collaborative, and inclusive work environment while ensuring employees have the resources and support needed to succeed
• Demonstrates integrity through ethical decision-making, transparent communication, accountability, and consistent application of organizational policies and standards
• Provides ongoing coaching, recognition, and performance feedback, addressing performance concerns promptly while supporting employee growth and development
• Ensures accurate administration of employee timecards by reviewing and approving records within established deadlines, resolving discrepancies, and holding employees accountable for prompt and accurate reporting of hours worked
• Serves as a steward of organizational communication by proactively cascading enterprise-wide initiatives, strategic priorities, site, or department changes through multiple communication channels (Teams, email, in-person meetings, etc.), fostering alignment, engagement and understanding within the site, department, or area of responsibility
• Champions collaboration and continuous improvement by building strong partnerships, encouraging innovation, and going above and beyond to achieve exceptional outcomes for our employees, patients, and communities

EDUCATION/EXPERIENCE

• High school diploma/GED required
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• 3 years of accounts payable or general accounting experience required, including supervisory or lead experience
• Demonstrated experience with regulatory filings such as…