Payroll Manager

Payroll Manager

The Payroll Coordinator oversees the daily operations of the District's payroll function and is responsible for ensuring the accurate and timely processing of payroll for all district employees, including licensed, classified, substitute, temporary, and supplemental staff. The Payroll Coordinator ensures compliance with applicable federal and state laws, New Mexico Public Education Department (NMPED) requirements, Internal Revenue Service (IRS) regulations, Educational Retirement Board (ERB) requirements, New Mexico Public School Insurance Authority (NMPSIA) regulations, New Mexico Retiree Health Care Authority (NMRHCA), and District policies.

The Payroll Coordinator maintains payroll records, administers payroll reporting requirements, reconciles payroll liability accounts, supports audits, supervises payroll operations, and serves as a technical resource to employees and administrators regarding payroll-related matters.

• High school diploma or GED required.
• Associate's degree in Accounting, Business Administration, Finance, or related field required;
  Bachelor's degree preferred.
• Minimum of three (3) years of progressively responsible payroll, accounting, finance, or governmental payroll experience.
• Experience with public school payroll or governmental payroll preferred.
• Experience using computerized payroll and financial management systems.
• Valid New Mexico Driver's License or ability to obtain one.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Experience with New Mexico public school finance.
• Experience with governmental accounting.
• Experience with ERB, NMPSIA, and NMRHCA reporting.
• Advanced Microsoft Excel skills.

• Public school payroll administration.
• Governmental accounting principles.
• Generally Accepted Accounting Principles (GAAP).
• New Mexico Manual of Procedures for Public School Accounting.
• IRS payroll tax requirements.
• Federal and New Mexico wage and hour laws.
• Fair Labor Standards Act (FLSA).
• Educational Retirement Board (ERB) reporting requirements.
• New Mexico Public School Insurance Authority (NMPSIA) reporting requirements.
• New Mexico Retiree Health Care Authority (NMRHCA) reporting requirements.
• Affordable Care Act (ACA) payroll reporting requirements.
• Garnishment processing.
• Payroll accounting and reconciliation procedures.
• Internal controls and audit practices.

• Interpret federal, state, and local payroll regulations.
• Maintain strict confidentiality.
• Analyze complex payroll issues.
• Prepare financial and payroll reports.
• Reconcile payroll liability accounts.
• Develop and improve payroll procedures.
• Supervise and train payroll personnel.
• Prioritize multiple deadlines.
• Communicate effectively with employees, administrators, and outside agencies.
• Exercise sound judgment in handling confidential information.

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Google Workspace
• Payroll software
• Financial management systems
• Electronic reporting systems

• Coordinate the daily operations of the District payroll department.
• Ensure the accurate and timely processing of all payroll.
• Review payroll transactions for accuracy and completeness.
• Ensure compliance with District payroll policies and procedures.
• Maintain payroll calendars and processing schedules.
• Coordinate payroll processing for regular, supplemental, substitute, temporary, and special payrolls.
• Verify payroll calculations, deductions, leave balances, and employee compensation.
• Review and approve payroll adjustments and corrections.
• Ensure payroll records are complete, accurate, and properly maintained.

• Ensure compliance with all applicable federal, state, and local payroll laws and regulations.
• Prepare and submit all required payroll tax filings and reports promptly.
• Prepare and submit quarterly IRS Form 941 reports.
• Coordinate annual W-2 processing and distribution.
• Assist in preparing and validating IRS Form 1099 reporting.
• Prepare and submit Educational Retirement Board (ERB) reports.
• Prepare and submit New Mexico Public School Insurance Authority (NMPSIA) payroll contributions.
• Prepare and submit New Mexico Retiree Health Care Authority (NMRHCA) contributions.
• Prepare and submit state unemployment insurance reports.
• Process and remit wage garnishments in accordance with court orders and applicable laws.
• Prepare and submit 403(b), TSA, and other voluntary deduction reports and payments.
• Ensure compliance with Affordable Care Act (ACA) payroll reporting requirements.
• Maintain documentation supporting all payroll reporting requirements.

• Reconcile payroll liability accounts monthly.
• Reconcile payroll tax liabilities.
• Reconcile employee benefit deductions.
• Balance payroll registers to the general ledger.
• Investigate and resolve payroll discrepancies.
• Prepare journal entries related to payroll.
• Assist with month-end and year-end…