Finance Specialist

Finance Specialist

Espanola Public Schools Central Office - Española, New Mexico Open in Google Maps

This job is also posted in Espanola Public Schools

Job : 5895024

Final date to receive applications: Dec 20, 2026 11:59 PM (Mountain Standard Time)

Posted: Aug 20, 2026 6:00 AM (UTC)

Starting Date: Immediately

Title: Finance Specialist

Work Unit/

Location:

Business Office, Central Office

Reports to: Business Manager and/or Chief Financial and Operations Officer

Supervises: N/A

Contract Length: 203 days

Pay

Schedule:

Admin Assistant Specialist

Overtime Status: Needs prior approval

Hours: 7:30 a.m. – 4:30 a.m.

Union Status: Non-Union

Licensure: N/A

General Job Function: The Finance Specialist provides a combination of finance and administrative assistance to the Department of Business Services. The Finance Specialist must have some knowledge of school finance and school and government accounting practices, and be willing to perform other business services duties.

Education/Training/

Experience:

• High School Diploma or satisfactory completion of the General Education Development (GED) test, and a combination of college coursework in Business Education or a Bachelor’s degree in accounting/business administration, with work experience related to the essential job functions.

Knowledge/

Skills and Abilities:

• Must have competencies in mathematical computation and the use of all office machines.
• Must have experience with school finance.
• Proficient in MS Office:
  Excel, Word, Outlook, and PowerPoint, and willing to learn and work with accounting system software.
• Experience working with Visions Accounting software is preferred.

Resources Used in Performing Job Include (but are not limited to):

Standard office equipment and vehicle for district travel. A district car may be used, or if the employee uses his/her own vehicle, mileage reimbursement is available.

Physical/Cognitive Requirements:

• Regularly required to walk, talk, and listen.
• Frequently required to stand and sit.
• Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.

Environmental Conditions:

The noise level in the work environment is usually moderate.

Essential Job Functions:

• Greeting clients, answering phones professionally, and scheduling appointments or meetings, among other office duties.
• Perform general clerical support including mail-outs, photocopying, filing, the equipment supplies.
• Receive and distribute mail and postage when it is received and sent.
• Process receipt of cash and checks at central office.
• Maintain a complete and systematic set of records of all financial transactions of specific programs within the Business Services Department.
• Process warehouse requisitions, post, and reconcile to the district general ledger.
• Process various orders and ensure appropriate documentation is maintained for the orders and receipt of the orders.
• Responsible for maintaining the district’s fixed assets inventory up to date in Visions’ Fixed Asset System.
• Maintain the records for district capital assets, which include the tracking of depreciation and expenses for all acquisitions, reassignments, retirements, and/or disposals by following appropriate district policies and procedures and state and federal requirements for school districts.
• Assist Business Manager in preparing and processing quarterly Medicaid Claims for reimbursement from the MAC Fairbanks system, utilizing the district financial system’s general ledger.
• Assist department staff in accounting, accounts payable or payroll departments as necessary.
• Prepare accounts payable for all funds with the exception of Athletics and Non-Budgeted Accounts and will comply with all requirements pertaining to accounts payable.
• Establish and maintain computerized databases of the district’s vendors, contacts, and other relevant information when required.
• May be responsible for entering employee data, like hours and benefits or entering vendor information for accounts payable.
• Assist in gathering information…