STARS​/NOVA Data Management Admin III

Job Description

Title: STARS/Nova Data Management Admin III

Work Unit/

Location:

Central Office

Reports to: STARS/Nova Data Management LEAD, Deputy Superintendent

Supervises: N/A

Contract Length: 12 Months – 203 Days

Pay

Schedule:

Admin III

Overtime Status: Exempt

Hours: 7:00 am – 5:30 pm (4 day week)

Union Status: Union

Licensure: N/A

General Job Function: STARS Data management/reporting and Student Information Management (SIS).

Education/Training/

Experience:

Minimum – High School Diploma; AA degree in data collection and management, accounting, technology, preferred; bilingual preferred. Knowledge of MS Suite of software programs, especially Word and Excel.

Knowledge, Skills and Abilities:

• Work cooperatively with colleagues, principals, office managers, supervisors and administration.
• Contribute to the welfare and effectiveness of the office by adhering to high ethical standards of performance and interpersonal relationships.
• Follow district policies and administrative rules and regulations.
• Maintain behavior appropriate to performing and accomplishing assigned duties.
• Engage in self-development.
• Project an overall concern for personal appearance as it relates to job performance.
• Have the knowledge, ability and willingness to obtain knowledge to successfully complete work.
• Work under pressure and with some interruptions.
• Multitask, meet deadlines and due dates, and coordinate with other departments.
• Perform usual office tasks including phone calls, correspondence, filing, and submitting to PED.
• Have a good working knowledge of the computer system to allow for daily operation and maintenance.

Resources Used: Standard office equipment. Maintain and order office supply inventory; process PO’s related to student data management; assist with other areas of data management as assigned or deemed necessary.

Physical/Cognitive Requirements: Regularly required to sit; use hands to finger, handle or feel objects, tools or controls; communicate verbally and electronically; reach with hands and arms; stand and move throughout the building and/or to other facilities, and drive. Occasionally required to lift and/or exert force of up to 50 pounds. Vision: close, distance, color vision and ability to adjust focus.

Environmental Conditions: Noise level is usually moderate. Travel to facilities throughout the district is integral to the job.

Essential Job Functions:

• Lead administration and staff in correctly entering, maintaining, and collecting student data.
• Submit all reports to the New Mexico Public Education Department required for school funding through the STARS system.
• Provide student and school data for reports to all departments, outside agencies and organizations as requested and deemed appropriate by administration.
• Maintain an excellent working knowledge of the district computer system used to produce required reports and manage day‑to‑day operations of the student information system.
• Assist with training staff on data entry and maintenance for all aspects of the student management system and act as “help desk” for data entries.
• Assist Student Information System security officer lead; add, change, update or delete user profiles and passwords as necessary.
• Coordinate and assist in providing staff access to SIS, establishing, maintaining and updating staff user roles and customized menus based on job description.
• Assist and support SIS users’ group meetings to ensure group function and compliance with data management and reporting.
• Assist with data entry in the student information system.
• Collaborate with the technology department to bridge SIS data with third‑party software.
• Assistance with district reporting for 40/80/120/EOY/year‑round and facilitate department data management and reporting.
• Assist with correspondence and support school/department communication to ensure prompt and accurate balancing of student enrollment and reporting.
• Assist in creating and submitting all required STARS files to NMPED and finalize them within 10 days of report date.
• Communicate accurately and effectively with district administrators and NMPED personnel to ensure efficient and timely reporting.
• Assist department directors in generating and analyzing…