ETS- Office Manager

ETS
- Receptionist 2026/2027 School Year

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This job is also posted in Espanola Public Schools

Job : 5818745

Final date to receive applications: Posted until filled

Posted: Jul 07, 2026 6:00 AM (UTC)

Starting Date: Immediately

Title: Elementary Office Manager

Work Unit/

Location:

ETS Elementary

Reports to: Principal

Supervises: n/a

Contract Length: 182 days

Pay

Schedule:

per salary schedule

Overtime Status: Must be pre-approved

Hours: 7:15 a.m. – 4:16 p.m. (4 day week)

Union Status: Union

Licensure: N/A

• High School Diploma or equivalent (GED) required;
  Associate degree or post‑secondary coursework in business, office administration, accounting, or related field preferred.
• Minimum of three (3) years of progressively responsible clerical, administrative support, or office management experience, preferably in an educational setting.
• Demonstrated proficiency in office technology, including word processing, spreadsheets, databases, email, and student information systems.
• Demonstrated keyboarding proficiency and ability to maintain a high level of accuracy and attention to detail.
• Knowledge of office management practices, records management, bookkeeping principles, purchasing procedures, and customer service practices.
• Knowledge of New Mexico Public Education Department reporting requirements and school operations preferred.
• Ability to maintain confidentiality regarding personnel, student, and district information in accordance with applicable federal and state laws including FERPA.
• Ability to communicate effectively with students, staff, parents, district personnel, and community members.
• Other qualifications as determined by the Superintendent, Principal, or designee.

To ensure the efficient, effective, and professional operation of the school office by coordinating administrative functions, supporting school leadership, maintaining records and financial processes, and promoting high‑quality customer service to students, staff, families, and the community.

• Administrative Operations
  • Coordinate and oversee daily operations of the school office to ensure efficient workflow and responsive customer service.
  • Serve as the primary office contact for students, staff, families, and community members while maintaining a professional and welcoming environment.
  • Assist the Principal in implementing district procedures, administrative directives, and Board policies while maintaining confidentiality.
  • Develop, revise, and maintain office forms, procedures, correspondence, and records.
  • Maintain calendars, schedules, appointments, and administrative communications as assigned.
  • Manage front office coverage and coordinate clerical support functions.
• Financial and Purchasing Responsibilities
  • Process purchase requisitions, purchase orders, and supply requests in accordance with district procedures.
  • Receive, reconcile, receipt, secure, and account for school funds in accordance with district cash handling procedures.
  • Prepare deposits and ensure timely submission of financial documentation to the district office.
  • Maintain inventory records for instructional materials, office supplies, equipment, and school assets.
• Student Information and Reporting
  • Maintain accurate student enrollment, attendance, demographic, and records management systems.
  • Enter and update student and staff information within district‑approved student information systems and state reporting systems as applicable.
  • Prepare and submit required reports accurately and within established timelines.
  • Assist administration with student scheduling adjustments and records management.
• Personnel and Payroll Support
  • Maintain personnel records, leave documentation, and employment‑related files in accordance with district procedures.
  • Monitor employee attendance documentation and assist with payroll certification processes as required.
  • Coordinate substitute requests and maintain related records as assigned.
  • Support onboarding and offboarding procedures for staff at the school site.
• School Support Services
  • Coordinate maintenance requests, technology work orders, and custodial service requests.
  • Support communication efforts,…