Human Resource Specialist

Title: Human Resource Specialist

Work Unit/

Location:

Central Office, Human Resource Department

Reports to: Director/Manager of Human Resources

Contract Length: 260 days

Pay

Schedule:

Specialist Pay Schedule

Overtime Status: MUST BE PRE-APPROVED

Hours: 7:30 a.m. – 4:30 a.m.

Union Status: Non-Union

Licensure: N/A

To facilitate effective and efficient management of the Human Resource Office in support of the duties and responsibilities of the Manager/Director.

• High School graduate
• Minimum of 3 years experience in Human Resources
• Knowledge and skills in office equipment and computer programs
• Proficient in Microsoft Word, Excel, Access, PowerPoint, and Outlook.

• Acquired competencies relating to effective office practices and procedures
• File Maintenance and Records Administration

Standard office equipment and vehicle for district travel; a district car may be used or mileage reimbursement available if employee uses own vehicle.

Regularly required to walk, talk and listen. Frequently required to stand and sit. Use hands to handle objects; reach with hands and arms; stoop, kneel, crouch, or crawl. Specific vision abilities required: close vision, distance vision, depth perception. Light lifting at times.

The noise level in the work environment is usually moderate.

• Maintenance of all personnel records for certified and non-certified employees and adherence to strict confidentiality requirements.
• Assist the HR Manager/Director in compiling and posting all vacancy announcements.
• Compile personnel action forms (PAFs), contracts and START ORDERS.
• Collect and organize data for reports and annual budget; assist HR Manager/Director in completing required personnel reports.
• Advise employees on licensure/certification procedures and Highly Qualified status.
• Assess training and experience of applicants for certified positions and determine eligibility according to New Mexico State requirements.
• Assist HR Manager/Director in initiating and overseeing evaluations for district employees.
• Process new employees including background checks, fingerprinting, drug testing, all new hire paperwork, letters of intent, contracts, personnel file, badges.
• Handle routine correspondence with applicants and employees and respond to requests for information.
• Assist HR Manager/Director with all requests.
• Write letters.
• Collect information sent to all staff.
• Retrieve all documentation from all staff.
• File all documents into the Personnel Files when retrieval is complete.
• Maintain Synergy/Visions/Access/Timeclock/Online application systems.
• Maintain day-to-day routine functioning of the Human Resource Office.
• Ensure absolute confidentiality and security of District personnel files, enforcing limitations and structured utilization of such files, by persons whose access is authorized only by the Superintendent and/or Director.
• File documents in a timely manner.
• Online Applicants.
• Print application and corresponding documents.
• Respond with email of missing information.
• Check Licensure and print for file.
• Make copies as per requests.
• Handle unemployment claims.
• Other duties as assigned.

• Demonstrates reliability as evidenced by attendance records and punctuality.
• Properly notifies supervisor and/or designee of absences or tardiness.
• Begins and completes work within allotted time.
• Consistently appears in attire appropriate to the work environment.
• Demonstrates skill in the use of equipment, including its capabilities, limitations, and appropriate/special application.
• Protects the District’s resources through appropriate and careful use of supplies and equipment.
• Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifying for employment.