Office Administrative Assistant

About Kingston Midstream

If you aspire to be a collaborative member of a dynamic, growing organization, look no further than Kingston Midstream! At Kingston, we are driven to create value everyday. Our Guiding Principles are the foundation to our culture:
We are learning and improving, we care about people and relationship, we are problem solvers and decision makers, we are collaborators, we are accountable. We know our employees are the primary drivers behind our growth and success and we reward their commitment by offering opportunities for development, advancement, and a comprehensive and competitive benefits and compensation package.

We are currently recruiting for an Office Administrative Assistant to support our Estevan Office with a diverse set of duties including front-desk reception, general administration, office coordination and event planning. In this position, you will be the welcoming face to employees and visitors ensuring a great first experience.

• Clean, maintain and organize kitchens and meeting rooms including refrigerators, microwaves, and coffee machines
• Manage inventory for coffee supplies, office supplies and food supplies
• Provide mail and courier support for office
• Welcome visitors and guide them through safety protocols
• Assist with inquiries and requests from employees and visitors
• Complete Open Invoice coding for Operations / Finance
• Support the Pipeline Operations & Maintenance Services Monday Morning Meetings, attend meetings, record minutes for distribution electronically
• Administrator On-Call schedule
• Administration of staff and phone lists
• Administrate mobile door access to the Estevan office when required
• Coordinate monthly office and department lunches as needed
  
  Support United Way as needed
• Provide various administrative support to other departments as required
• Adherence to all company policies, guidelines and procedures

• Previous experience in a front desk or administrative role considered an asset
• Post secondary degree or diploma considered an asset
• MS Suite intermediate skills in Word, PowerPoint, Outlook, Excel, and MS Teams
• SharePoint experience would be considered an asset
• Must be able to lift and carry up to 25 pounds, bending to move items/files as well as use step stools/ladders
• Ability to communicate with a variety of groups such as leaders, vendors, and employees
• Detail oriented with strong organizational skills
• Problem solving and analytical skills
• Ability to think critically and efficiently
• Exceptional capabilities when handling sensitive and confidential information with discretion
• Excellent verbal and written communication skills

We thank all interested candidates; however, only qualified candidates will be contacted, please submit your cover letter and resume on our Careers page.