Receptionist, Administrative/Clerical
Job in
Etobicoke, Ontario, Canada
Listing for:
Robert Half
Full Time
position
Listed on 2026-02-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Front Desk/Receptionist
Job Description & How to Apply Below
Overview
Our client in Toronto is seeking a Receptionist to join their dynamic People and Culture team. The Receptionist plays an essential role as the first point of contact for all visitors and callers. This position supports office administration through various clerical duties, including coordinating office activities, greeting and assisting visitors, managing inbound telephone calls, scheduling appointments, and processing mail and couriers.
Additionally, the Receptionist supports the People & Culture department with corporate and community initiatives.
Key Responsibilities
Prepare and maintain the office environment: set up coffee and snack bar, organize meeting rooms, and ensure all areas are tidy and presentableGreet and assist employees and guests, ensuring a welcoming and professional experienceManage incoming phone calls and direct callers as neededProvide guest services including beverage service, coat check, and welcoming walk-in visitorsSupport meetings for executive staff: room set up, food and beverage service, and clean upManage office access systems including FOB and parking transponder activationProcess and distribute incoming and outgoing mail and courier packagesTrack office inventory and reorder supplies within budget parametersScan invoices and create purchase orders for corporate departmentsSupport special projects related to corporate events and community engagement, including research, communications, administration, and coordinationAssist with implementation of office layout changes and ensure reception area coverage at all timesMaintain office security and follow safety proceduresAssist the People & Culture team as requiredContribute to streamlining reception functions and cost-saving initiatives
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